The Accounting team is seeking a Manager for the Accounts Payable team who will be an integral part of professionalizing our global Procure to Pay processes. Given the nature of our globally distributed team, this role will be based in India, primarily in Bangalore. Its imperative that you enjoy working from home, or an unaffiliated coworking space if you do not live adjacent to an Elastic workplace. Candidate is required to work from 4PM to 1AM IST time to support the global process.
Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data securing and protecting private information more effectively Elastic s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.
What You Will Be Doing:
The Accounts Payable Manager will be responsible for overseeing all aspects of end-to-end AP operations, including invoice processing, month-end close activities, Vendor management and PO approval management, ensuring accuracy, efficiency, and compliance with company policies and regulatory requirements. This role involves leading a team and collaborating with cross-functional departments to optimize processes and drive continuous improvement.
In addition, you will be responsible to manage:
- Invoice Processing : Receive, review, and process invoices for approval, ensuring accurate coding and proper documentation. Match invoices to purchase orders (POs) and receipts.
- Payment Processing : Prepare and execute payments via wire transfers, and other payment methods, ensuring that payments are made in a timely manner.
- Vendor Relations : Communicate with vendors regarding payment inquiries, discrepancies, and invoice issues. Maintain strong vendor relationships to resolve issues promptly.
- PO approval Management : Review and approve purchase orders submitted by business teams as per the purchasing policy and guidelines.
- Reconciliation : Reconcile accounts payable ledger to ensure all invoices and payments are accounted for and properly posted. Assist with month-end closing by reconciling accounts and preparing necessary reports.
- Compliance : Ensure adherence to internal controls, company policies, and regulatory requirements throughout the AP process. Maintain accurate records and documentation for audits.
- Reporting : Prepare AP-related reports, including aged payables and payment forecasts. Assist in generating reports for financial and operational purposes.
- Process Improvement : Identify and recommend process improvements to increase efficiency and accuracy in the AP function.
- Assist with Audits : Support internal and external audits by providing requested documentation and information related to accounts payable.
- Team handling: Develop the team by coaching, training, and creating opportunities for learning and career growth.
What You Bring:
- Bachelor s degree or equivalent experience in Accounting, Finance or related field.
- Proven experience of 10+ years in accounts payable process with at least 3 years in a supervisory or managerial role.
- Experience in managing vendor relationships and resolving disputes.
- Strong proficiency in ERP systems (NetSuite is added advantage) and Microsoft Excel
- Familiarity with accounting software and AP automation tools.
- Solid understanding of AP standard methodologies and accounting regulations.
- Experience with month-end close processes and accounting close activities.
- Strong analytical, problem-solving, and decision-making skills.
- Excellent communication and interpersonal skills to work effectively with vendors and cross-functional teams.
- Ability to manage multiple priorities in a fast-paced environment.
Additional Information - We Take Care of Our People:
As a distributed company, diversity drives our identity. Whether you re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn t matter if you re just out of college or your children are; we need you for what you can do.
We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.
- Competitive pay based on the work you do here and not your previous salary
- Health coverage for you and your family in many locations
- Ability to craft your calendar with flexible locations and schedules for many roles
- Generous number of vacation days each year
- Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
- Up to 40 hours each year to use toward volunteer projects you love
- Embracing parenthood with minimum of 16 weeks of parental leave
