The Junior Admin Executive will play a key role in supporting the administration team with day-to-day operational tasks, ensuring smooth office functions and efficient administrative support. This role requires strong organizational skills, attention to detail, and the ability to work proactively in a fast-paced environment.
Key Responsibilities
- Office Management: Maintain the office environment, ensuring cleanliness, organization, and resource availability.
- Documentation: Prepare, organize, and manage documents, spreadsheets, and reports, ensuring accuracy and confidentiality.
- Coordination Support: Assist with scheduling meetings, coordinating appointments, and managing the calendars of senior team members.
- Inventory Management: Monitor and replenish office supplies, equipment, and other essentials as needed.
- Visitor Handling: Welcome visitors, direct them to the appropriate person, and maintain a professional reception area.
- Internal Communication: Assist with internal communications, including sending memos, announcements, and notices to relevant teams.
- Vendor Liaison: Coordinate with vendors for office-related requirements, negotiate contracts, and handle vendor relations.
- Data Entry and Record-Keeping: Maintain records of office expenses, employee records, and other essential documents.
- Event Support: Provide support in organizing company events, meetings, and team-building activities.
Qualifications And Skills
- Education: Bachelor's degree in Business Administration, Commerce, or a related field.
- Experience: 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in MS Office Suite (Excel, Word, PowerPoint), and familiarity with office management software.
- Communication: Excellent verbal and written communication skills.
- Organizational Skills: Strong attention to detail, time management, and multitasking abilities.
- Team Player: Positive attitude and ability to work collaboratively with all departments.
- Professionalism: Friendly and professional demeanor, with a focus on customer service.
