Position Overview:
We are seeking a detail-oriented and motivated Junior Accounts Executive to join our dynamic team at a Background Verification Company. As a Junior Accounts Executive, you will play a crucial role in ensuring accurate financial recordkeeping, timely invoicing, and effective management of accounts. Your contributions will directly impact the company's financial operations and client relationships.
Key Responsibilities:
Invoicing and Billing:
- Generate and issue accurate invoices to clients based on services rendered and agreements.
- Ensure invoices are properly coded, documented, and sent in a timely manner.
- Verify billing details to ensure consistency and accuracy.
Account Receivables:
- Monitor and track accounts receivable to ensure timely collection of payments.
- Follow up with clients for outstanding payments and resolve payment discrepancies.
- Maintain clear and organized records of accounts receivable transactions.
Financial Data Entry:
- Input financial transactions into the accounting system with accuracy.
- Maintain proper documentation for all financial records and transactions.
- Reconcile invoices and receipts with financial data to identify discrepancies.
Expense Tracking:
- Record and categorize company expenses accurately.
- Assist in monitoring expense approvals and adherence to budgetary guidelines.
- Collaborate with the finance team to ensure accurate expense reporting.
Reports and Analysis:
- Prepare regular financial reports, including accounts receivable aging reports and revenue analysis.
- Assist in analyzing financial data to identify trends and patterns.
- Support senior team members in preparing financial forecasts and budget reports.
Communication:
- Collaborate with internal teams to ensure accurate and timely information exchange.
- Respond to client inquiries related to invoices, payments, and account details.
- Maintain professional and effective communication with clients and internal stakeholders.
Process Improvement:
- Suggest and implement process improvements to enhance efficiency and accuracy in the accounts department.
- Participate in cross-functional teams to streamline financial processes.
Qualifications and Skills:
- Basic understanding of accounting principles and financial processes.
- Proficiency in using accounting software and Microsoft Office suite (especially Excel).
- Strong attention to detail and accuracy in data entry and recordkeeping.
- Excellent organizational and time management skills.
- Effective communication skills, both written and verbal.
- Ability to work collaboratively within a team environment.
- Problem-solving mindset and willingness to learn and adapt.
