Job Opportunity with QSC - HR Admin or coordinator at Bengaluru– India

Below is the job description.

Job Title: HR Admin or coordinator.

Location: Bengaluru India

Work Mode: Work from Office

Overview Summary:

We are looking for an experienced individual who can assist in managing vendors, sourcing goods and services, negotiating contracts, and ensuring efficient procurement processes essential for the organization's operations. This individuals responsibilities will encompass various aspects of the procurement process, including vendor management, contract negotiation, processing invoices and inventory control. The role requires meticulous attention to detail, strong organizational skills, and the ability to collaborate effectively with internal stakeholders and external suppliers.

Responsibilities:

Vendor Management:

1. Manage inventory levels and ensure proper stock levels are always maintained.
2. Maintain relationships with existing suppliers and identify potential new vendors.
3. Communicate with vendors to obtain quotes, negotiate prices, and ensure timely delivery of goods and services.
4. Evaluate vendor performance based on quality, cost, delivery, and service levels.

Procurement Process:

1. Coordinate procurement activities, including sourcing suppliers, negotiating contracts, and purchasing office supplies and equipment.
2. Oversee the day-to-day operations of the office, ensuring a clean, organized, and efficient workspace.

Contract Administration:

1. Support contract negotiations by gathering relevant information, analyzing terms and conditions, and providing input on contract agreements.
2. Maintain contract documentation, including renewals, amendments, and terminations.
3. Ensure compliance with contractual obligations and regulatory requirements.

Data Analysis and Reporting:

1. Maintain accurate records of inventory, procurement activities, and office expenses using Microsoft Excel and other relevant software.
2. Assist with budget planning and monitor expenditures to ensure compliance with financial guidelines.
3. Prepare regular reports and presentations to communicate key procurement metrics and insights to management.
4. Perform other duties as assigned by management.

Requirements:

1. Bachelor's degree in business administration, Supply Chain Management, or related field.
2. Minimum of 3 years of experience in facility management, administration, or a similar role.
3. Strong analytical skills with the ability to interpret data and make data-driven decisions.
4. Proven ability to manage inventory, procurement, and office operations effectively.
5. Excellent organizational and multitasking abilities.
6. Proficiency in Microsoft Excel and other Microsoft Office applications.
7. Strong communication and interpersonal skills.
8. Attention to detail and accuracy in record-keeping.
9. Knowledge of procurement regulations, contract law, and ethical sourcing practices is desirable.