Import Officer

Job Content

Responsible for co-ordination of Imports Activities for SETL Products Units

Key Responsibilities:

1. Filing of Import docs with Customs / CHA

To check the Imports docs on receipt from Forwarder / Courier / Supplier with the PO;

to prepare duty working sheet with correct HS code;

to receive the check list from CHA and approve for filing

2. Courier shipments

to prepare shipment number on receipt of post shipment documents

in case of delay follow up with DHL Customer care team

to dispatch documents weekly to HO for SAP entries / bill accounting

to get DHL duty / freight payable statements and reconcile before forwarding to HO.

3. Import duty - Online Epayments

To regularly monitor the duty release with Icegate / after assessment

to make entries in SAP for DPR/Bank challan

to forward mails with necessary support docs to Central accounting for duty payment

4. Stay updated with Foreign Trade policy

Avl Incentives with DGFT / Icegate (against relevant licenses)

Periodically monitor the notification / circular from Govt dept. and update the Plant exim team;

Follow up for Duty drawback payments with respective customs in case of delay / errors;

5. Manage and apply online forms with COO office

Support the Plant exim team in obtaining Online COO forms / certificates without delay;

Visiting COO office in case of necessary;

to sort out online certification errors

6. Independently manage renewals of RCMC / Status holder / IEC updation / Icegate

to prepare documents / submit for yearly RCMC renewals with EEPC office

to prepare documents / submit for yearly IEC updation with DGFT office

to ensure documentation / records maintained for periodic SH renewal.

to ensure renewals of Class 3A / 3B renewals with DGFT / Icegate after expiry

7. Freight bills checking

To receive the freight bills / CHA bills from the vendor;

to check the correctness

to record / maintain the data

8. Monitor Supplier Payments:

to prepare weekly statement of import receipts and dispatch to Treasury / HO for Forex cover.

to check post shipment documents and courier to Central accounts

coordinate with Plant / Supplier for a consolidated remittances

9. MIS reports:

Update / maintain Import data / freight data / clearance data

Circulate weekly / monthly MIS reports

Lease with cross functional teams of the organization in order to establish effective Exim procedure.

Educational Qualification / Experience required:

• Minimum expected - Fulltime - B.com / BA / BBA is required
• 7-10 years experience in Handling Imports of any company Engineering / Automotive company
• Candidates having exposure to Imports from Engineering, Manufacturing, Auto / Auto Ancillary companies.
• Previous experience : SAP working knowledge, Shipping documentation, basic knowledge of HS Code / Tariff structure etc. Working knowledge in Foreign Trade policy / Avl Incentives with DGFT (against relevant licenses) / Duty drawback rates. Basic knowledge of customs clearance, experience in coordinating with C & F agents.

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