Duties and Responsibilities:
- Handling orders by email and checking the orders have the correct prices, discounts, and product numbers
- Sending out offers based on preset conditions to customers on a daily basis
- Ensuring a regular follow up on all offers sent
- Inputting orders, ensuring they are processed according to customer requirements, and ensuring all orders are accurate and delivered on time
- Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently
- Developing and maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.
- Making the company s products and services as attractive to potential customers as possible.
- As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
- You will assist colleagues and executives by supporting them with planning and distributing information.
- Answering phone calls and redirect them when necessary
- Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
- Preparing and disseminating correspondence, memos and forms
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake occasional receptionist duties
Job Skills:
- A bachelor s degree in business administration or a related field
- Experience as a sales coordinator or in administration may be advantageous
- Must have good negotiation skills
- Ability to work under pressure
- Good administrative, organizational, and problem-solving skills
- Excellent communication, sales, and customer service skills
- The ability to multitask, work in a fast-paced environment, and meet deadlines
- Familiarity with office organization and optimization techniques
- Integrity and professionalism
- Proficiency in MS Office
