1. Understand and Identify the Business Requirement
2. Identify the Competencies required
3. Identify the right source for hiring
4. Interview of the candidate,
5.Coordinate the interview with the respective department and
6. If selected, complete the documentation
HR ADMINISTRATION:
- Employee joining formalities: Taking care of employees joining formalities, site orientation, coordinating with bank for opening of the salary account etc. Preparation of Access cum ID card to the new Joinees. Creation of individual personal file follows up with HR Dept. for the employees formal appointment letter etc.
- Access Control System: Preparation of User requirement specification (URS) Issuance of access card to the new Joinees and enable door access as per the approved matrix. Generation of reports, coordination with vendor for any technical related issue and renewal of AMC etc.
- Vendor Management: Sourcing new vendor and inviting quotation for various facility management service such as, canteen, transport, housekeeping, gardening, and stationary and for other office automation system.
- Travel desk management: Responsible for employees domestic and oversea travel arrangements booking and issuance of Air tickets- arranging travel funds, Foreign exchange, Travelers cheque, oversee boarding and lodging arrangements etc.
- Management information system: Preparation of weekly and monthly report of the facility service and status in terms of Work progress, monthly expenditure and expenses details, manpower status, monthly billing etc.
- Handling VIPs and guests: Fixing of meeting, Arranging their local transportation and accommodation, Organizing VIP Dinner etc.
- Office Hygiene: Delegate work and ensure Office is maintained at most clean and hygiene to run normal work throughout the day.
- Employees grievance handling.
- Event Management like Annual Kick Offs, Festival, Birthday and other celebrations.
- Asset Management
- Attendance and Pay Roll Input
HR OPERATIONS:
- Operation Start up
- Cash Control
- Team handling
- Inventory Control
- Shift handling Shift handover
- Cross-functional team management
- Facility Management
- Budget Forecasting Analysis
- Labor Cost Control
OFFICE ADMINISTRATION:
- Mail handling
- Vendor handling
- Report
- Reservation
- Assistance to the higher management
- Team meeting requirement
- Coordination with the corporate clients
- Handling the corporate clients travel requirements
- Sales force
- Asset Management
CUSTOMER RELATION:
- Greeting the guests
- Interaction with guests
- Guest issue handling
- Feedback process
- Customer satisfaction
- Assistance to every guest
- Sales marketing
Desired Skills
Proven success in the following job competencies:
- Analysis and Reporting
- Business Planning and Management
- Communication and Presentation
- Customer Focus and Relationship Building
- Champion for Change
- Influencing
- Information and Technology Proficiency
- Leadership
- Problem Solving and Decision Making
