HR Coordinator 1

Overall Purpose of the Job

To assist HR Advisor/HR Manager to provide human resources support to area of responsibility within the Company ensuring adherence to HR company policies and procedures. Assist with HR projects as required.

nKey Activities and Accountabilities

1. Assist in recruitment process including for example input to requisition, its approval process, preparation of internal adverts, arranging and conducting interviews including preparation of interview assessment forms.

2. Prepare, issue and coordinate the processing of HR documentation for New Hires, Leavers, Transfers as per company policies and procedures and ensuring approval schedule compliance.

3. Prepare letters and supporting documentation for salary, position and location changes.

4. Assist with coordination of documentation for payroll department.

5. A focus on Learning and development Administration, The Learning & Development Administrator shall support the L&D lead in managing all administrative aspects of the execution of training programs, including bookings, scheduling, database management, materials/resources preparation, evaluation. Key skill shall include,

a) Enables the execution of L&D strategies by supporting the delivery of training programs at all levels of the organization.

b) Assist in the preparation of learning and development program materials, including PowerPoint presentations, handouts, and other support materials.

c) Maintain the learning and development calendar and related schedules, ensuring that all deadlines and timelines are met.

6. Input data into HR Information System (HRIS) ensuring accuracy and timely processing.

7. Provide guidance and support to Managers / Supervisors on company policies / procedures such as Induction, EDP, Disciplinary, Grievance, and Capability.

8. Provide accurate and timely monthly reports as required.

9. Monitor sickness absence issues highlighting concerns with Manager and discussing recommendations for managing case.

10. Carry out ad hoc projects administration duties as required.

11. Liaise with managers/supervisors including visiting locations within area of responsibility. Liaise with internal and external bodies to ensure all aspects of HR issues are discussed with the relevant parties to ensure effective communication to allow task completion within deadlines. Any issues of concern should be raised with Manager.

nJob Knowledge and Qualifications

1. Degree or Professional qualification (alternatively skills acquired through experience in HR roles)

2. 4+ years previous work experience within an HR environment

3. Proficient in Microsoft office (Excel, Powerpoint and Word)

4. Previous knowledge of an HR Information System would be advantageous