Job Description
Scope:
The HR Coordinator will assist with the administration of the day-to-day operations of the Human Resources functions and duties across the Asia Pacific Region (key countries include India, Japan, Australia, Singapore and China). The main administrative duties include a breadth of HR activities: maintaining employee records via the HR system, managing HR electronic documentation, and updating internal databases.
Location in office Mumbai
Requirement: Oracle
Responsibilities
- Prepares offer letters, employment contracts and new hire packs. Notifies required personnel of hires per department SOP's.
- Performs employee orientation with new employees, verifies employee forms are completed, and answers general questions and supports onboarding activities.
- Updates all HR systems for all new hires, leavers and changes and ensures accurate and up to date records.
- Takes ownership for Data Management in HRIS Systems (Oracle HCM and ADP).
- Organizes, maintains and files employee records via the HR system.
- Sends out employee notifications related to new hires, terminations, promotions, address change, name changes etc. to payroll and all relevant Stakeholders.
- Creates all documentation for changes, leavers and terminations (off boarding)
- Creates all paperwork for Severance Packages/Reductions in Force
- Creates all documentation related to promotion / change processes, helping HR colleagues with required documentation and approvals.
- Drafts communications on announcements like promotions, role changes, organizational changes etc.
- Maintains and keeps up to date the Employee Handbook for all countries in Asia Pacific.
- Runs reports from HRIS when needed.
- Maintains and prepares HR reports/spreadsheets / dashboards and helps with data analysis.
- Answers employee questions about HR related queries.
- Provides support with compliance management activities.
- Provides support with internal and external audits when needed.
- Participates in HR Projects and initiatives, both at global and regional level.
- Performs various HR administrative functions. Support employee motivational events, engagement events.
- Proactively identifies areas of improvement, agrees plan with line manager and works to implement.
- Other responsibilities as assigned.
Qualifications
- Is a self-starter, able to work independently, resourceful, and pro-active.
- Able to look for solutions and has problem solving capabilities.
- Ability to work with highly confidential data in a professional manner. Demonstrated ability to handle sensitive information and situations with tact, courtesy, and confidentiality.
- Ability to organize, prioritize and handle several different tasks and assignments simultaneously.
- Detail orientated with a high level of awareness of accuracy.
- Ability to form strong partnerships with customer groups. Able to establish and maintain effective working relationships with individuals at all organizational levels.
- Knowledge of employee recruitment and employment principles, procedures, standards, and documentation.
- Ability to provide on-the-job and technical guidance and training to staff.
- Broad knowledge and understanding of HR transactions and procedures to enable review of accuracy and completeness of documents submitted.
- Ability to interpret and communicate HR policies, procedures, and programs.
- Must have the ability to make recommendation to effectively resolve problems or issues, by using judgment that is in consistent with standards, practices, policies, procedures, regulation, or government law.
- Strong oral and written communication skills
- Must be proficient in Microsoft Office
- Works well with other to help navigate the organization and answer queries.
- Ability to learn and master new computer systems/software.
- Strong critical thinking and problem-solving skills
Education:
- Bachelor's Degree Required (Business, Human Resources, Management, or other related)
- Some knowledge of employment laws including knowledge of all standards, government occupational health and environmental regulations and statutes related to the Asia Pacific Countries is an added advantage.
