Overview
The HR and Admin Assistant plays a crucial role in supporting the human resources department and ensuring the smooth running of administrative functions within the organization. This position acts as the first point of contact for HR-related inquiries and assists in a variety of areas, including recruitment, onboarding, employee relations, and compliance. The HR and Admin Assistant is responsible for maintaining accurate records, managing schedules, and facilitating communication between team members and management. By effectively managing administrative duties, this role significantly contributes to the productivity and efficiency of the HR department, ultimately impacting employee satisfaction and organizational success.
Key Responsibilities
- Assist in the recruitment process by posting job openings and managing applications.
- Coordinate interviews and facilitate communication between candidates and hiring managers.
- Onboard new employees by preparing orientation materials and assisting in training sessions.
- Maintain employee records and ensure compliance with data protection regulations.
- Handle inquiries related to employee benefits and company policies.
- Organize training and development programs for staff.
- Assist in performance review processes and feedback collection.
- Help prepare HR reports and presentations for management meetings.
- Support the administration of payroll and ensure accurate record-keeping.
- Manage schedules, including planning meetings and keeping calendars updated.
- Assist in maintaining a safe and compliant work environment.
- Facilitate internal communication through memos and newsletters.
- Perform general office duties such as filing, copying, and data entry.
- Prepare and manage documents and correspondence for the HR department.
- Support the implementation of HR policies and procedures.
Required Qualifications
- Bachelor's degree in Commerce, Human Resources, Business Administration, or related field.
- Familiarity with HR software and Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong organizational skills and attention to detail.
- Ability to work under pressure and meet deadlines.
- Excellent interpersonal skills and a team-oriented attitude.
- Proficiency in multitasking and managing various responsibilities.
- Basic knowledge of payroll and benefits administration.
- Willingness to learn and adapt in a dynamic environment.
- Experience with data entry and record management.
- Ability to work independently and take initiative.
- Desire to contribute positively to workplace culture.
Skills: interpersonal skills,recruitment,compliance,team collaboration,payroll administration,hr software,onboarding,organizational skills,time management,communication skills,record management,microsoft office suite,communication,employee relations,data entry,confidentiality,multitasking
