We are looking for an experienced Payroll Manager to drive interactions with multiple stakeholders across the globe to facilitate smooth and timely payroll processing. In addition, in long run, S/he will lead a small payroll team in India ensuring payrolls are processed and work closely with stakeholders to maintain strong controls and ensure continuous improvement and efficiencies are made.
We ll rely on you to be a thought-leader in all aspects of your role. You will lead on transition and integration projects, specifically, you will work with a third-party payroll vendor/s across the globe to migrate data from one payroll source, taking it to go-live stage in another payroll system. (Gross to net calculations will be outsourced)
The role will seek to build out, develop and embed a team of payroll professionals in India. More importantly the role will understand / perform day to day payroll activity.
Key Accountabilities and main responsibilities
Strategic Focus
- Lead and manage projects and work streams arising from the people strategy and other initiatives, including change and transformation activity relating to payroll.
- Demonstrate high levels of commercial acumen and strategic thinking with the ability to work at pace.
- Act as a trusted Payroll Manager, supporting to deliver people and payroll plans.
- Provide oversight with proposed solutions of all relevant payroll risks and mitigations.
- Developing and fostering close working relationships with key stakeholders and developing understating of regional nuances.
Operational Management
- Responsible for the accurate and timely processing of end-to-end monthly payroll for all the sites.
- Produce comprehensive reports pertaining to payroll costs, taxes, and other expenses.
- Reviews monthly payroll information to ensure all details are correct.
- Ensures all payroll changes are included and are accurate each month.
- Maintains payroll processing system and records by gathering, calculating, and inputting data.
- Respond to payroll queries from employees and internal/external business partners and vendors.
- Liaise with internal and external partners and institutions.
- Provide manual calculations and payments as and when required.
- Managing calculations of all payroll benefits, additions, and deductions.
- Prepare the payment of pension for employees.
- Prepare and execute regional tax requirements etc.
- Review and assess current vendor set ups and remediate vendors where applicable.
- Maintain accurate employee records, ensuring all changes to employee information, including new hires, terminations, promotions, and salary adjustments, are properly and promptly reflected in the payroll system.
People Leadership
- Nurturing, coaching and mentoring payroll team members.
- Act as a point of escalation and support for the team and business in complex/critical issues.
- Support the team with coaching, challenging, and supporting senior managers on payroll issues.
- Mitigate risk and provide challenge, advice, and guidance accordingly through one to ones,
- and other mediums as necessary.
- Ensure impact of payroll teams actions through timely interventions, consistent and accurate guidance, and commercial acumen.
- Assist with Continuing Professional Development of team members.
Governance Risk
- Continuously reviewing existing payroll procedures and implementing improvements
- Keep up to date with payroll related regulatory changes that may impact the business.
- Identify people barriers which prevent the organisation from operating effectively and advise/implement strategies to minimise or remove.
- Managing relevant compliance work and statutory deadlines in relation to payroll.
Experience Personal Attributes
- Proven experience in a Payroll Manager role would be an added advantage, preferably 8+ years.
- Proven leadership experience and skills to manage a small team.
- Significant experience in complex payroll processing, including knowledge and understanding of mandatory legal requirements.
- Extensive system knowledge to assist in the testing and set up of a new HRIS system.
- Clear communication skills, both verbal and written.
- Experience of analysing numerical data and proficient using Excel.
- Excellent attention to detail, quality, and accuracy.
- A payroll qualification, or equivalent, or be qualified by experience.
- A proactive approach and be adaptable to new ways of working and committed to the continuous improvement to systems and processes.
