About the positionWe are looking for a self-driven Front Office Executive to join our Administration team. We are looking for someone who is eager to learn and comfortable driving outcomes independently. This role will report to the Administration supervisor.
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate Director and Studio. Ensure that artists / clients have venue information before the appointment.
Answer, screen and forward incoming phone calls.
Ensure the reception area is tidy and presentable, with all necessary stationery and material.
Maintain a database of artists and provide details to Directors as required.
Coordinate and schedule artists as per requests made by Directors.
Maintain studio booking schedule and publish the same daily.
Maintain studio occupancy details through studio challans.
Prepare Studio productivity dashboards at regular intervals.
Provide basic and accurate information in-person and via phone/email.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Order front office supplies and keep inventory of stock.
Arrange travel and accommodations and prepare vouchers.
Keep updated records of office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, and printing as required.
Conduct regular facility audits and ensure cleanliness & upkeep of the facility.
Manage in-house Dubbing workshops/Seminars.
Collecting the mobiles/bags from the artists and informing them about the confidentiality policy.
Helping the artist/client by assigning them the lockers.
Graduate in any stream with 0-6 years of experience in Front Office. Freshers welcome.
Proficiency in Microsoft Office Suite
Exemplary written and verbal communication skills.
Excellent organization skills
Professional attitude and appearance
Ability to be resourceful and proactive when issues arise
Job Type: Full-time
Benefits:
Health insurance Provident Fund
Schedule:
Language:
* English (Preferred)
