Role:
Join our prestigious venture capital fund as a Front Office Executive, where your organizational prowess and quick thinking will be instrumental in ensuring the seamless operation of our front office. As a key orchestrator of operational excellence, you will manage everything from the front desk experience to office asset and courier coordination. If you are a highly presentable professional with a knack for navigating a fast-paced environment, apply now to be part of our dynamic team!
Job Responsibilities:
Front Desk Management:
- Ensure a polished and welcoming reception experience for all visitors.
- Efficiently handle incoming calls and direct them to the appropriate personnel.
Office Management:
- Oversee day-to-day office operations with an eye for detail.
- Maintain a well-stocked and organized office environment.
- Coordinate with vendors for prompt office maintenance and repairs.
Office Asset Management:
- Keep meticulous track of office assets, ensuring their optimal functionality.
- Streamline the allocation and retrieval of office assets for employees.
Courier Management:
- Handle incoming and outgoing couriers promptly and securely.
- Maintain precise records of all shipments.
Travel and Accommodation Coordination:
- Quickly and efficiently assist in ticket and hotel bookings for team travel.
- Navigate the logistics of team travel arrangements with finesse.
Event Execution Support:
- Provide on-the-go assistance in organizing and executing office events.
- Tackle logistical challenges with a solution-oriented mindset.
Petty Cash Management:
- Manage petty cash disbursements with accuracy and discretion.
- Reconcile petty cash transactions in a timely manner.
Vendor Management:
- Cultivate effective relationships with vendors for seamless service.
- Negotiate terms and monitor service levels to ensure optimal performance.
Purchase Management:
- Execute purchase requisitions swiftly, obtaining competitive quotes.
- Employ quick thinking to negotiate and secure favorable terms.
Qualifications and Skills:
- Bachelor's degree in Business Administration or related field.
- Proven experience in a similar role, preferably in a venture capital or financial services environment.
- Exceptional organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office Suite.
- Demonstrated ability to thrive in a fast-paced environment.
- Quick thinking on the toes to handle unexpected challenges.
- Strong attention to detail and accuracy in execution.
- Willingness to do what it takes to ensure smooth office operations.
