Front Office Assistant

About The Company:

Relay Human Cloud is a young & dynamic company that helps some of the top US-based companies to expand their team internationally. Relay is a truly global company having its operations in US, India, Honduras, and Mexico, UK, Canada (We are also adding a few more countries soon). Our core focus is to enable companies to connect with the best international talent. Relay helps its clients in majorly following areas: Accounting & Finance, Administration, Operations, Space Planning, Leasing, Data Science, Data Search, Machine Learning and Artificial Intelligence etc. Relay India operates from Ahmedabad and Vadodara offices. The principals and founders of Relay Human Cloud have been focused on delivering high-quality operations in cutting-edge companies for their entire careers.

Job Overview:

We are seeking a proactive and organized Office Administrator to join our team in Ahmedabad. The ideal candidate will be responsible for managing front desk operations, handling procurement of office supplies, overseeing facilities-related activities, and attending to visitor inquiries and phone calls. Additionally, the role may require occasional off-site tasks to support office needs.

Key Responsibilities:

• Procurement: Source and purchase office supplies, equipment, and services while ensuring cost-effectiveness and quality.
• Office Facilities Management: Oversee office maintenance, coordinate with vendors, and ensure a clean, safe, and welcoming office environment.
• Front Desk Support: Manage incoming calls, assist visitors at the front desk, and direct inquiries to relevant departments.
• Outside Errands: Step out of the office as needed to fulfill urgent tasks or manage the collection/drop-off of materials and documents.
• Inventory Management: Maintain and monitor the inventory of office supplies to ensure timely restocking.
• Vendor Coordination: Collaborate with vendors and service providers for office requirements and negotiate terms when necessary.
• General Administrative Support: Provide administrative support to other departments as required.

Qualifications and Skills:

• Previous experience as a Office Administrator, Front Desk Executive, Admin Assistant, or in a similar role is preferred.
• Strong verbal and written communication skills.
• Basic understanding of procurement processes.
• Excellent multitasking and time management abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook).

Why Join Relay Human Cloud

• Opportunities to work with global clients
• Dynamic and collaborative work environment
• Excellent work-life balance: 5-day workweek
• Comprehensive health & accident insurance
• Generous paid time off and holidays
• Complimentary lunches / dinners
• Quarterly, Semi-Annual & Annual recognition, rewards and giveaways
• Employee development programs: Communication, Soft skills, and more
• Vibrant cultural events: Fun Fridays, Month-End Celebrations, Sports Tournaments, and Festival celebrations
• Excellent Employee Referral Programme

We offer a dynamic work environment, opportunities for professional growth, and the chance to be part of a global company making a significant impact. Join us in shaping the future of global talent acquisition.

Work Schedule: Full-time WFO, based in Ahmedabad.