Greet visitors and clients in a professional and friendly manner, ensuring a positive first impression of the organization.
Answer and direct incoming calls promptly and professionally, handling inquiries and providing accurate information to callers.
Manage the reception area, including maintaining a positive visual appeal for the organization, arranging reading materials, and ensuring a welcoming atmosphere.
Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients in a timely manner.
Schedule and coordinate appointments, meetings, and conference room bookings, ensuring efficient use of resources.
Assist in event arrangements for staff, including coordination and vendor alignments and transportation arrangements.
Provide general administrative support, such as filing, photocopying, scanning, and data entry, to ensure smooth operations.
Maintain office supplies inventory and place orders when necessary, ensuring adequate stock levels.
Assist in coordinating office events, including meetings, workshops, and training sessions, by arranging logistics and catering.
Collaborate with internal teams to support various administrative tasks, including document preparation, report generation, and data analysis.
Maintain confidentiality and handle sensitive information with professionalism and discretion.
Assist in the onboarding process of new employees, including preparing paperwork and ensuring a smooth integration into the organization.
Stay updated with company policies and procedures to provide accurate information to visitors and employees.
