The Finance Officer, Global Fund (C19 RM) is a key role in the New Delhi team, reporting to the Finance Lead. This limited-duration position oversees financial management for Global Fund grant implementation, including transaction verification, reporting, budgeting, and audit support. The role involves managing sub-recipient finances, conducting audits, and ensuring compliance with donor requirements. The ideal candidate will have strong financial acumen, analytical skills, and communication abilities, capable of working independently and collaboratively.
Responsibilities - Review bills/payments processed by Accountant/Accounts Associate and share the same with Finance Lead for further action.
- Verify all transactions with budgets, approvals and reports before getting approved for payment
- Ensure organizational and project related bookkeeping / accounting work and maintenance of all associated records
- Prepare and submit financial monthly / quarterly/annual statements to the Finance lead
- Responsible for preparation of budgets, forecasts and cash flows.
- Support in preparation of annual financial reports (AFR)as required for donor audits.
- Oversee processing of funds request by Sub Recipient (SRs), reconciliation, review, and release of funds.
- Prepare reporting formats for SR in line with approved budget and submit same for further review and adherence by SRs.
- Ensure timely submission of expenditure reports by SRs, review the same and account the same in WJCF consolidated monthly accounts.
- Provide guidance/training to SR s on approved budgets, reporting requirements, variance reporting etc.
- Conduct regular financial audits for sub-recipients and other implementing partners.
- Follow up with SRs for timely closure of audit observations and reporting.
- Support Finance Lead in development and monitoring of compliance of relevant policy guidelines
- Provide adequate support during internal, statutory audits and LFA Reviews
- Ensure compliance of statutory and donor requirements for each project in respective city offices (branch and field offices)
- Provide quick response to queries from donors or their agents and other NGO partners / stake holders, as may be required by the Project Lead
- Overall, comply with requirements of the organization as may be relevant for the project
- Provide support to the Finance lead for statutory annual financial audit by an accredited agency, submissions / filings to relevant authorities, and ensuring adherence to recommendations made by the auditors.
- Any other task as assigned by supervisor/Finance Lead
- Qualified Chartered Accountant, ICWA, Management Accountant, or MBA from reputed university/institute with 5 to 7 years of relevant work experience in similar organisational/functional context.
- Bachelors degree and relevant work experience may be considered in lieu of an advanced degree/qualification
Skills & Traits:
- Strong knowledge of various financial software like QuickBooks/Tally and MS Excel
- Must have demonstrated experience in developing linked data spreadsheets/models and using features such as formula auditing, pivot tables, short-keys, and frequently used in-built excel formulas. Experience with Excel macro development will be an added advantage
- Demonstrated skills in reviewing/interpreting reports and in developing narrative analysis with appropriate follow up actions
- Highly numerate, strong accounting knowledge, and analytical/problem solving skills
- Rigorous and detail-oriented with an ability to multi-task and work effectively in adverse and fast paced work environment
- Ability to coach both finance and non-finance people on financial issues including budgeting & internal controls
- Fluency in spoken and written English language with high verbal/written communication skills
- Good knowledge of using MS Office tools (Word & PowerPoint)
- Excellent planning and prioritization skills and ability to work independently
- Ability to adjust and perform in a dynamic team environment and be a strong team player.
