Female - Office Administration Executive

Invoteo Future Pvt Ltd

Early Applicant

a month ago
Be among the first 50 applicants

Exp: 1-2 Years

Full time

Tiruvalla, India

Job Description

We are urgently hiring an Female -Office Administration Executive, and We welcome both fresher and experienced candidates. The ideal candidate will possess a strong foundation in ZOHO tools usage, coupled with proficiency in office administration tasks. As an Office Administration Executive, your role involves ensuring the smooth operation of daily tasks within the office environment. Key responsibilities include:

Coordinating Office Activities: Organize and oversee day-to-day operations to ensure efficiency and compliance with company policies

Managing Administrative Tasks: Handle administrative duties such as managing correspondence, organizing files, and preparing reports
Assisting Departments: Provide support to various departments within the organization, including HR, finance, and operations, as neededSupervising Office Supplies: Manage office supplies inventory and ensure adequate stock levels

Facilitating Communication: Serve as a point of contact for internal and external communications, including answering phones, responding to emails, and handling inquiries

Ensuring Office Maintenance: Oversee office maintenance activities, including repairs, cleanliness, and safety compliance
Responsibility:
Coordinating Office Activities: Oversee and coordinate day-to-day operations to ensure efficiency and compliance with company policies
Welcoming Visitors: Greet and assist visitors, clients, and employees, ensuring a positive experienceScheduling and Coordination: Arrange meetings, appointments, and travel arrangements for staff

Administrative Support: Provide administrative support to various departments, including handling correspondence, managing files, and preparing reports

Office Management: Maintain office supplies, equipment, and facilities to ensure a well-functioning work environment
Communication: Serve as a point of contact for internal and external communication, including answering phones, responding to emails, and directing inquiriesDocumentation: Assist in creating and maintaining documentation, including policies, procedures, and records

Financial Management: Support financial activities such as preparing invoices, managing expenses, and assisting with payroll

Qualifications:

_1-2 years of proven experience in the office administration department is preferred._

_Freshers with passion can also apply. No prior experience is required._

Other Skills:

Excellent organizational and multitasking abilities.

Strong communication and interpersonal skills.

If you are passionate about accounting, proficient in various tools, and excel in office administration, we encourage you to apply to join a dynamic team. Don't miss out on this chance to advance your career. Apply now with your updated resume and a cover letter explaining your relevant experience to [Confidential Information].

Please note that this is an urgent hiring requirement, and suitable candidates will be contacted promptly for further steps in the recruitment process.