The Facilities Administration is responsible for overseeing and managing all aspects of facility operations to ensure a safe, efficient, and well-maintained working environment.
This role involves coordinating various administrative tasks related to facilities management, including procurement, vendor management, budgeting, and compliance with regulatory standards.
The Facilities Administration will also play a key role in implementing policies and procedures to optimize facility operations and enhance employee productivity and satisfaction.
Key Responsibilities:
Supervise and lead the facilities administration team, providing guidance, support, and mentorship to ensure effective performance and achievement of departmental goals.
Coordinate facility maintenance activities, including repairs, renovations, and preventive maintenance, to ensure the integrity and functionality of all building systems and equipment.
Manage facility procurement processes, including sourcing vendors, negotiating contracts, and overseeing purchasing activities to ensure cost-effective and timely acquisition of goods and services.
Develop and maintain budgets for facility operations, monitoring expenditures and identifying cost-saving opportunities to ensure financial sustainability and alignment with organizational objectives.
Ensure compliance with regulatory requirements and industry standards for facility management, including health and safety regulations, environmental guidelines, and building codes.
Implement and enforce facility policies and procedures to promote a safe and secure working environment for employees, visitors, and tenants.
Collaborate with cross-functional teams, such as human resources, IT, and finance, to support organizational initiatives and address facility-related needs and challenges.
Provide regular reports and updates to senior management on facility performance, including key metrics, achievements, and areas for improvement.
Stay informed about industry trends and best practices in facility management, seeking opportunities to implement innovative solutions and continuous improvement initiatives.
Foster a culture of teamwork, professionalism, and customer service within the facilities administration team, promoting collaboration and positive relationships with internal and external stakeholders.
Qualifications:
Bachelors degree in facilities management, business administration, or a related field.
Proven experience in facilities management, with at least 5 years in a leadership role.
Strong leadership and managerial skills, with the ability to motivate and develop a high-performing team.
Excellent communication, negotiation, and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
Sound knowledge of facility management principles, practices, and regulatory requirements.
Proficiency in budgeting, financial analysis, and contract management.
Problem-solving and decision-making abilities, with a focus on delivering results and driving continuous improvement.
Certification in facilities management (e.g., CFM, FMP) is preferred but not required.
