The Facilities Administration is responsible for overseeing and managing all aspects of facility operations to ensure a safe, efficient, and well-maintained working environment. This role involves coordinating various administrative tasks related to facilities management, including procurement, vendor management, budgeting, and compliance with regulatory standards. The Facilities Administration will also play a key role in implementing policies and procedures to optimize facility operations and enhance employee productivity and satisfaction.
Key Responsibilities:
- Supervise and lead the facilities administration team, providing guidance, support, and mentorship to ensure effective performance and achievement of departmental goals.
- Coordinate facility maintenance activities, including repairs, renovations, and preventive maintenance, to ensure the integrity and functionality of all building systems and equipment.
- Manage facility procurement processes, including sourcing vendors, negotiating contracts, and overseeing purchasing activities to ensure cost-effective and timely acquisition of goods and services.
- Develop and maintain budgets for facility operations, monitoring expenditures and identifying cost-saving opportunities to ensure financial sustainability and alignment with organizational objectives.
- Ensure compliance with regulatory requirements and industry standards for facility management, including health and safety regulations, environmental guidelines, and building codes.
- Implement and enforce facility policies and procedures to promote a safe and secure working environment for employees, visitors, and tenants.
- Collaborate with cross-functional teams, such as human resources, IT, and finance, to support organizational initiatives and address facility-related needs and challenges.
- Provide regular reports and updates to senior management on facility performance, including key metrics, achievements, and areas for improvement.
- Stay informed about industry trends and best practices in facility management, seeking opportunities to implement innovative solutions and continuous improvement initiatives.
- Foster a culture of teamwork, professionalism, and customer service within the facilities administration team, promoting collaboration and positive relationships with internal and external stakeholders.
Qualifications:
- Bachelors degree in facilities management, business administration, or a related field.
- Proven experience in facilities management, with at least 5 years in a leadership role.
- Strong leadership and managerial skills, with the ability to motivate and develop a high-performing team.
- Excellent communication, negotiation, and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
- Sound knowledge of facility management principles, practices, and regulatory requirements.
- Proficiency in budgeting, financial analysis, and contract management.
- Problem-solving and decision-making abilities, with a focus on delivering results and driving continuous improvement.
- Certification in facilities management (e.g., CFM, FMP) is preferred but not required.
