Who We Are
Millennium Management is a global investment management firm founded in 1989 that manages approximately $68 billion in assets. Millennium has more than 2,300 employees with offices in the United States, Europe and Asia. Over the last 25+ years, our mission has remained constant: to deliver the alternative investment industry's highest quality returns to our investors, and to maintain a commitment to our principles of integrity, discipline and excellence.
Job Function Summary
- Manages internal and external resources to drive superior facility services and workplace functions.
- Support and assist the CSRE Manager and the team with administration requirements.
- Oversee and supervise the managed space service providers operations on ground.
- Communicates workplace safety precautions to employees.
- Ensures security and emergency preparedness procedures are implemented properly.
- Review and manage procurement operations - RFP/RFQs, Vendor Onboarding, Competitive Bidding Analysis, Service agreements review, Purchase Requisitions & POs issuance.
- Manage the Vendor Invoices & Payments on timely basis.
- Receive deliveries; sort and track the office consumables.
- Carry out building, office space & meeting room checks on a daily basis, ensuring any issues are dealt with in a prompt and efficient manner.
- Update and maintain the Floor Plans on Office Space System.
- Ordering and upkeep of the stationery including the first point of call for all printer enquires and ordering the consumables.
- Responsible to manage the employee transportation services & operations
- Manage the employee travel & hospitality operations Domestic & International.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Ensure attending contractors onsite have authority to work and have provided the correct health & safety and risk assessment documentation to commence work. Record contractor activities onsite.
- Manage all moves, adds, and changes while working/collaborating with IT, Security and end-users etc.
- Take initiatives in identifying & implementing industry best practices in alliance with the organization policies & procedures.
- MIS In charge. Developing & ensure regular updates of all reports, as applicable.
- Ensuring the facilities meet compliance standards and government regulations.
- Create & Track the SLA/KPI Trackers for the vendors/ sub-contractors
- Other duties as assigned.
Qualifications/Skills Required
- A degree-level qualification in Real Estate Management/Facilities Management or related field would be advantageous but is by no means essential.
- 10+ years of facilities operations management experience in Financial Institutes or Technology industries.
- Working knowledge of regulatory agency requirements.
- A team player who is independent, respectful and supports/ communicates constructively.
- Must be able to work a flexible schedule as the business demands (nights, weekends.)
- Able to prioritize and multi-task in a fast moving, high pressure, constantly changing environment; high sense of urgency.
- Energetic and detail-oriented with a professional service-oriented demeanor.
- An analytical mindset with problem-solving skills.
- Experience in an international office environment.
- Competent with Microsoft Office suite.
- Demonstrable understanding of purchasing, invoicing & procurement process.
