Executive - Company Secretary and Legal

Job description

Job Title: Executive - Company Secretary and Legal

Experience: 5-7 years

Job Description:

1. Compliance and Governance:

• Oversee compliance with all relevant laws, regulations, and corporate governance principles.
• Ensure timely filings of statutory returns, disclosures, and other regulatory requirements.
• Maintain registers and records as required by law and ensure they are accurate and up-to-date.
• Provide guidance to the board on corporate governance matters and ensure adherence to best practices.

2. Board Support:

• Organize and facilitate board and committee meetings, including preparing agendas, collating board packs, and drafting minutes.
• Assist in the induction and training of board members, ensuring they understand their roles, responsibilities, and fiduciary duties.
• Act as a key liaison between the board, management, and external stakeholders.

3. Corporate Secretarial Duties:

• Manage the company's corporate secretarial functions, including maintaining the register of shareholders, managing share transfers, and issuing share certificates.
• Draft and file necessary documentation for changes to the company's structure, such as alterations to the articles of association or capital restructuring.
• Coordinate the organization of general meetings, including drafting notices, preparing proxy forms, and overseeing voting procedures.

4. Risk Management and Compliance:

• Identify and assess legal and regulatory risks that may impact the company and develop strategies to mitigate them.
• Implement and monitor compliance programs to ensure adherence to internal policies and external regulations.
• Conduct periodic compliance reviews and audits to identify areas for improvement and ensure corrective actions are taken.

5. Corporate Strategy and Advisory:

• Provide strategic advice to the board and senior management on corporate governance issues, regulatory matters, and corporate transactions.
• Assist in the development and implementation of corporate policies and procedures to enhance efficiency and transparency.
• Stay abreast of changes in relevant laws, regulations, and industry trends and communicate their potential impact to the organization.

6. Stakeholder Management:

• Build and maintain relationships with regulatory authorities, legal advisors, auditors, and other external stakeholders.
• Serve as the primary point of contact for shareholders queries, ensuring timely and accurate communication.

7. Leadership and Team Management:

• Lead and mentor a team of corporate secretarial professionals, providing guidance and support to ensure their professional development.
• Foster a culture of accountability, integrity, and excellence within the corporate secretarial function.

Requirements:

• Bachelor's degree in law, business administration, or a related field. Additional professional qualifications such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent preferred.
• Extensive experience in corporate secretarial practice, preferably in a listed company or professional services firm.
• In-depth knowledge of company law, corporate governance principles, and regulatory requirements.
• Strong communication, interpersonal, and leadership skills.
• Ability to work under pressure and manage multiple priorities effectively.
• High level of integrity, professionalism, and attention to detail.

Job Types: Full-time, Permanent

Pay: 70,000.00 - 80,000.00 per month

Schedule:

• Day shift

Experience:

• total work: 5-7 years (Preferred)

Language:

• English (Required)

Work Location: In person

Job Types: Full-time, Permanent

Pay: 70,000.00 - 80,000.00 per month

Schedule:

• Day shift
• Fixed shift
• Morning shift

Experience:

• total work: 10 years (Required)

Work Location: In person

Expected Start Date: 25/09/2024