Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Position: Executive Assistant
Job Responsibility
- Focal POC to Executives & team. Screens in coming / out going mails, correspondences and personal appointments.
- Receives, sorts and distributes incoming mail.
- Prepares routine correspondence and routes completed correspondence for signature.
- Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors.
- Access to and maintaining executives calendar updates
- Assists in preparation of routine planning and programs reports while maintaining its confidentiality.
- Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce.
- Keeps reference files and manuals of policy and procedure up to date.
- Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc.
- Performs other miscellaneous related duties requested by the company representative.
- Coordinate appointments/meetings with internal and 3rd party visitors
- Book meeting venues and coordinate travel arrangements
- Prepare minutes of meetings, presentations, maintain department s filling system
- Communication, Coordination and follow up with team / Vendors
- Organizing & managing meetings and events
- Knowledge on Terms & Conditions of Purchasing
- Preparation of draft LOI / PO, as required
- Department Record keeping Monitoring & execution
- Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc.
Experience / Expertise
- 5 years of secretarial experience, preferably in Oil/Gas
- A university degree is preferable.
- MS Office experience.
- Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight
- Good interpersonal, written, and verbal communication skills
- MS Office Excel, Word, PowerPoint
- Report generation
