Executive Assistant

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will ensure the efficient operation of the office, manage communications, schedule appointments, arrange meetings, handle correspondence, and prepare reports as required. This role requires an individual who thrives in fast-paced, dynamic environments and is able to handle confidential information with discretion.

Key Responsibilities

• Calendar Management and Scheduling
• Meeting Coordination and Logistics
• Travel Arrangements and Itinerary Planning
• Document and Presentation Preparation
• Communication Management
• Project and Event Management Support
• Confidential Information Handling
• Stakeholder Management
• Process Improvement Initiatives

Expected Outcomes:

• Percentage of scheduling conflicts resolved within 24 hour
• Efficiency in managing back-to-back scheduling
• Number of logistical issues reported per meeting
• Participant satisfaction with meeting arrangement
• Accuracy of travel bookings and itinerary detail
• Timeliness of travel arrangement
• Accuracy and quality of documents and presentation
• Timeliness in the delivery of requested material
• Timeliness and accuracy of responses to internal and external communication
• Quality of written and verbal communication
• Successful execution of projects/events within deadline
• Adherence to budget constraint
• Number of confidentiality breaches (goal: zero)
• Compliance with data protection regulations.
• Feedback scores from internal and external stakeholders on professionalism and effectiveness
• Ability to manage and prioritize stakeholder request
• Number of process improvements initiated and successfully implemented
• Measurable impact on efficiency gains

Qualifications:

• Ability to think with clarity
• Never be biased. Nor get swayed or influenced without reason.
• They must have the courage to speak up when they feel the CEO (or anyone else) behaved unjustly.
• Ability to manage external contacts, handle sensitive information, coordinate with internal teams.

Note: For this role, we seek candidates who thrive in fast-paced, dynamic environments. Accordingly, individuals whose experience is predominantly within large bureaucratic organizations, government entities, educational institutions, or non-governmental organizations, which may have different operational paces and cultural dynamics, might find this role misaligned with their background. We aim to ensure a perfect fit for our team dynamics and operational tempo, so we kindly ask those from such organizations to consider other opportunities better suited to their experiences.

About Wellversed:

Wellversed owns and operates a portfolio of nutrition brands to empower people to attain their most optimal state of wellness. Wellversed helps people unlock the potential of their minds and bodies to actualise their fullest biological potential.

Location : Gurgaon,Haryana