Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
Executive Assistant to Head of Volvo Group Digital & IT, Technology
Volvo Group Digital & IT is looking for an experienced Executive Assistant to support SVP Technology.
The Technology Function has the ambition to develop, modernize and operate a resilient and stable digital backbone, i.e. the Core Platform Areas, to enable speed, efficiency and effectiveness in operations and business process development.
We are accelerating use of Digital Technologies such as Mobile apps/XR, RPA, and IoT, and are also providing Foundational products, platforms and modernization capabilities such as cloud, integration and DevSecOps. All to enable feature product teams to be increasingly efficient and self-serviced.
This function works in tight cooperation with other functions within Volvo Group Digital & IT (e.g. Digital Delivery, IOS, Data, Finance, People & Culture) and with Digital & IT organizations in other Truck Divisions, Business Areas.
About The Position
The role has the responsibility to assist and support with administrative tasks, to be the sounding board to the SVP Technology and to coordinate and drive own projects.
You report to SVP Technology and will be part of the Technology management team. In addition to being part of the management team you will also be part of the EA network within Volvo Group Digital & IT.
This Is The Role
- Proactive ownership of the SVPs agenda, ability to coordinate complex meetings and projects by working directly with key stakeholders. Proven ability to plan and manage time effectively.
- Managing the SVPs inbox, ensuring all duties are completed in a prioritized and organized way.
- Obtaining and organizing information for use in conferences, speeches, and reports. Editing, proofing and formatting documents and research incl. basic authoring/drafting of correspondence.
- Drive and coordinate projects
- Coordinate and assist in the SVPs management team meetings and other key D&IT governance meetings, incl. agenda, minutes and follow-up on actions and decisions.
- Manage administration, e.g., travel administration, purchase orders, invoices, and other expenses.
- Assist overseas visitors with practical support .
Who are you
To be effective in this position we think you should have or be:
- Advanced knowledge typically obtained through education and relevant work experience as assistant on a senior executive level ( 5 years).
- A good listener with high integrity; transmitting information accurately and understandably and actively seeking feedback. Handling highly confidential information and protecting the privacy of information in a correct way.
- Flexible and able to perform a wide range of tasks, responding to changes in direction and priorities and accepting new challenges and responsibilities. You should be self-dependent in the absence of specific instructions or requirements.
- You have a strong business acumen and a clear customer-centric mindset and are experienced in handling a wide range of administrative and executive support.
- Your professional behavior towards both internal and external influential stakeholders is both agile and representative.
- You pay attention to details and have a high level of professionalism; you deal directly and forthrightly with people and problems; you are persistent in getting the job done.
- Good at planning and organizing; taking the lead and accepting responsibility for actions, costs and results.
- You actively strive for continuous development and to develop your capabilities in the role.
- You are an experienced user of IT tools e.g. Microsoft Office, SharePoint/Teams, SAP/R3, EBD, SuccessFactors and other support tools for administration in Volvo Group
- You are fluent in English (written and spoken)
Are we the right match for you
Volvo Group values are Customer Success, Trust, Passion, Change and Performance. If you believe that they are keys to success, you might be our new Executive Assistant.
You will have the opportunity to work together with highly skilled colleagues in an exciting global environment which provides opportunities to develop both professionally and personally.
We believe our new Executive Assistant is above all an effective coordinator and team player, embracing all aspects of diversity, safety, quality, and the environment.
If this sounds interesting, we hope to hear more from you. Interviews will be performed continuously during the summer.
City/Town Gothenburg/Bangalore
Functional area Volvo Group Digital & IT
Employment type Regular
Travel required (minimum) Travel might occur.
Senior Vice President Technology Dayasindhu Sakrepatna
Function People & Culture Partner M Manu
We value your data privacy and therefore do not accept applications via mail.
Who We Are And What We Believe In
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.
Applying to this job offers you the opportunity to join
Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group's leading brands and entities.
Group Digital & IT is the hub for digital development within Volvo Group. Imagine yourself working with cutting-edge technologies in a global team, represented in more than 30 countries. We are dedicated to leading the way of tomorrow's transport solutions, guided by a strong customer mindset and high level of curiosity, both as individuals and as a team. Here, you will thrive in your career in an environment where your voice is heard and your ideas matter.
