Job Description
Skills:
Administrative Assistance, Assistant to Director, Executive Assistant, Secretary, Assistant to MD, Steno,
The Job Profile Is Mentioned Below
Position: Executive Assistant
Job Location: Goregaon, Mumbai (Near to Western Express Highway)
Qualification: Any Graduate
Experience: Minimum 3 years
Working Days: Monday to Saturday (2nd & 4th Saturday Off)
Job Description
The Executive Assistant we are in need of will work directly with the Directors and will be responsible.
for supporting the planning, administration, communication, reporting, and following up the needs of the Directors undertaking a variety of tasks to support their vision, strategy, and tactics.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Preparing facilities for scheduled events.
Take minutes during meetings.
Act as the point of contact among directors, employees, clients and other external partners.
Act as follow-up Manager between the directors & all departments to ensure that a wide range of agreed actions are being executed.
Manage information flow in a timely and accurate manner.
Make travel and accommodation arrangements Manage emails, information, and other communications; answer where possible highlight and prioritize those that need attention.
Screen, direct and answer phone calls and distribute correspondence.
Format information for internal and external communication - memos, emails, presentations, reports.
Entering data, maintaining databases, and keeping records.
Typing, formatting, and editing reports, documents, and presentations.
Attend Leadership Team meetings, off-site, and other strategic meetings to take notes and action points.
Relevant Industries/ Sector
Manufacturing- Chemicals/Pharmaceuticals
Skills Mandatory
Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
Excellent written and verbal communication skills.
Exceptional interpersonal skills.
Critical thinking and eye for detail
Proficiency in appointment scheduling as well as call forwarding.
Working knowledge of printers, copiers & scanners.
Software Skills - Basic: Microsoft Office
Software Skills - Advanced: NA
