Executive Assistant to Managing Director

Executive Assistant

Job Description:

At Indoswift, we thrive when our people thrive. We are looking for a highly organized and experienced in assisting C-suite administrative support. The ideal candidate should have a proven track record in a similar role, possess a comprehensive understanding of the workload associated with supporting a professional, and demonstrate excellent communication skills.

Roles & Responsibilities:

Administrative Support:

Provide essential support to Senior Team, facilitating them to focus on their core working.

Demonstrate strong attention to detail and analytical skills to ensure accuracy in managing senior stakeholders appointments, emails, and reports.

Manage invoicing and financial documentation, contributing to the financial health and budget management of the organization.

Thrive in a fast-paced environment, handling multiple tasks and deadlines effectively.

Ensure smooth office operations and facility management, optimizing operational efficiency.

Communication and Liaison:

Serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication.

Facilitate effective communication between the management and other relevant parties.

Information Management:

Maintain precise and confidential records, ensuring quick access when required.

Assist in drafting, proofreading, and formatting professional documents, reports, and correspondence.

Task Coordination:

Efficiently prioritize tasks and manage workflow to meet deadlines consistently.

Coordinate and follow up on action items resulting from board meetings, executive sessions, and other discussions.

Qualification & Experience:

Proven experience as an assistant.

Excellent organizational and time management skills.

Experience of working on different CRM software.

Possessing excellent MS office and keyboard skills.

Proficiency in English, both written and verbal.