Executive Assistant to Managing Director

Administrative Support

• Calendar Management: Efficiently manage the CMD's calendar, including scheduling meetings, appointments, and travel arrangements.

Communication Handling: Screen and manage incoming calls, emails, and correspondence, prioritizing and responding on behalf of the CMD where appropriate.

• Documentation: Prepare, edit, and format documents, presentations, and reports for CMD's review.

• Meeting Coordination
• Agenda Preparation: Prepare and circulate agendas, minutes, and follow-up action items for meetings chaired by the CMD.

Logistics Management: Ensure all necessary materials and logistics are in place for meetings, including room bookings, technology setup, and catering.

• Follow-Up: Track and follow up on action items from meetings to ensure completion.

• Project Management
• Task Coordination: Assist the CMD in overseeing specific projects by coordinating tasks, timelines, and stakeholder communications.

Progress Reporting: Regularly update the CMD on the progress of ongoing projects, highlighting any issues or delays.

• Documentation: Maintain project documentation, ensuring all relevant information is organized and accessible.

• Confidentiality and Discretion
• Sensitive Information Handling: Safeguard confidential information, ensuring it is only shared with authorized individuals.

CMD Representation: Act as the CMD's representative in dealings with internal and external stakeholders, maintaining professionalism and discretion.

• Travel Management
• Travel Arrangements: Support in Organizing travel plans, including flight bookings, hotel reservations, and itinerary planning, ensuring all details align with the CMD's preferences.

Expense Management: Track and manage travel expenses, ensuring accurate and timely reimbursement submissions.

• Stakeholder Management
• Relationship Building: Maintain strong relationships with internal and external stakeholders, acting as the CMD's liaison when necessary.

Coordination: Coordinate between different departments and external partners to ensure seamless communication and execution of CMD's directives.

• Time Management and Prioritization
• Task Prioritization: Assess and prioritize tasks to optimize the CMD's time and focus on high-impact activities.

Crisis Management: Quickly adapt to changing priorities and handle urgent situations effectively.

• CMD Support in Decision Making
• Information Gathering: Conduct research and gather data to provide the CMD with well-rounded insights for decision-making.

Analysis: Prepare summaries and analyses of key information to assist the CMD in strategic planning.

• Office Management
• Office Coordination: Oversee the smooth running of the CMD's office, including the coordination of office services, supplies, and equipment.

Team Support: Assist in the management of CMD's immediate team, ensuring efficient workflow and communication.

• Continuous Improvement
• Process Enhancement: Identify and implement process improvements to increase the efficiency and effectiveness of the CMD's office.

Professional Development: Continuously seek opportunities to enhance skills and knowledge related to the role.

Salary upto 40k inhand

Location - Worli

must have 5 years of experience

Job Types: Full-time, Permanent

Pay: 20,000.00 - 40,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person