Executive Assistant to Managing Director

Role Overview:

The Executive Assistant to the Director will provide comprehensive administrative support while also playing a key role in business meetings, corporate events, and representing the company both domestically and internationally. This position requires a versatile professional with strong organizational, communication, and interpersonal skills, capable of managing complex schedules, coordinating high-level meetings, and serving as an ambassador for the company.

Key Responsibilities:

· Administrative Support: Provide full-spectrum administrative assistance to the Director, including managing calendars, scheduling meetings, and handling correspondence.

· Business Meetings: Organize and coordinate business meetings, both domestic and international. Prepare agendas, briefing materials, and presentations. Attend meetings with the Director, take detailed notes, and follow up on action items.

· Corporate Event Coordination: Plan and execute corporate events, including product launches, business conferences, and networking events. Handle logistics, invitations, and on-site management to ensure successful events.

· Representation: Represent company at corporate events, business meetings, and trade shows in India and abroad. Serve as an ambassador for the brand, maintaining professional relationships with stakeholders, clients, and partners.

· Travel Coordination: Manage all aspects of the Directors travel arrangements, including booking flights, accommodations, and transportation. Prepare detailed travel itineraries and ensure all arrangements align with business needs.

· Communication Liaison: Act as a liaison between the Director and internal/external stakeholders. Facilitate communication and ensure that key messages are delivered effectively.

· Documentation and Reports: Prepare, review, and distribute reports, presentations, and other documentation as needed. Maintain accurate records of all business activities and communications.

· Event Representation: Attend and represent the company at industry events, trade fairs, and other professional gatherings, ensuring companys interests are well-represented.

· Brand Advocacy: Present the companys brand and product offerings to potential clients and partners during meetings and events, both in India and internationally.

· Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.

· Office Management: Oversee office administration tasks, ensuring a well-organized and efficient office environment.

Requirements:

Education: Bachelors degree in Business Administration, Management, or a related field preferred.

Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably with experience in event planning and international representation.

Skills:

· Organizational Skills: Exceptional organizational and multitasking abilities with a strong attention to detail.

· Communication: Excellent written and verbal communication skills, with the ability to interact effectively with high-level executives and stakeholders.

· Event Management: Proven experience in planning and managing corporate events and meetings.

· Global Experience: Comfortable with international travel and capable of representing the company at global events.

· Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and capable of preparing professional presentations.

· Problem-Solving: Strong problem-solving skills and the ability to work independently in a fast-paced environment.

· Passport: A valid passport is required.

· Flexibility: Must be flexible and willing to travel domestically and internationally as needed.