Job Title: Executive Assistant, Pro-Vice Chancellor's Office
Reports to: Pro-Vice-Chancellor (Development, Alumni Relations and Career Development Office)
Location: Okhla, New Delhi
Experience: Minimum 12 years of experience as an Executive Assistant
Nature of work: Full-Time
About Ashoka University: https://www.ashoka.edu.in
About the Role: This role will require someone with experience in managing the office for a Leadership Team. The ideal candidate will provide top-level assistance to our Leadership team. They should be very well-organized, and comfortable scheduling meetings and responding to emails on the leader's behalf. Lastly, this individual should be able to draft documents and help the leader with any necessary meeting preparations.
Role and Responsibilities:
The role involves administrative support, but is not limited to the responsibilities mentioned below:
- Provide direct administrative support to the Pro-Vice Chancellor, and indirect support to the Board of Directors, as and when required
- Responsible for handling and managing confidential information
- Manage and maintain schedules, appointments, and travel arrangements with comprehensive calendar management
- Receive visitors and manage campus visits
- Support Pro VC in preparing board of management presentations
- Act as a liaison between departments to facilitate communication at all levels
- Prepare and edit correspondence, communications, presentations, and other documents
- Design and maintain databases and dashboards
- Analyze important data and create reports
- Conduct research, collect and analyze data to prepare reports and documents
- Arrange and coordinate meetings, record minutes of the meeting, and follow up on the next steps with an action tracker
- Maintain inventory of office supplies and equipment
Eligibility:
- Bachelor's Degree from a top-tier institution
- Minimum 12 years of admin/secretarial work experience with premier organizations
Skill Sets Required:
- Knowledge of the latest online portals for a virtual setup as and when required, such as Zoom, Google Meet, MS Teams, etc.
- Strong written and verbal communication skills
- Proficiency in spoken and written English
- Comfortable with software for presentations and proficient in the Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Smart, presentable personality who can work well with senior leaders and stakeholders
Application Submission Process: Submit your application to Ashoka University's Pro-Vice Chancellor's Office to ensure your candidacy receives the attention it deserves, kindly follow the application submission process outlined below:
Prepare an Updated CV: Showcase your professional accomplishments, skills, and experiences in an updated curriculum vitae.
Submit Your Application: https://forms.gle/4myRR41AmNWFH4sV8
Include Essential Details: Along with your CV, kindly provide the following information:
- Last compensation received: We value your expertise and acknowledge the importance of fair compensation.
- Expected salary: Share your aspirations for growth and remuneration.
- Notice period: Inform us of the time required to transition from your current role
- Only shortlisted candidates will be contacted as part of our rigorous selection process.
Adherence to Deadlines: To ensure fairness and efficiency, please submit your application by 11th July 2024 (Thursday). Applications received after the deadline will not be considered.
