Job Overview
Full-time Executive Assistant role at Om Sai Global HR Service in Gurgaon. Competitive salary range. Join a team of 2-10 employees in the HR Consulting industry.
Roles and Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners.
- Manage information flow in a timely and accurate manner.
- Manage executives calendars and set up meetings.
- Make travel and accommodation arrangements.
- Rack daily expenses and prepare weekly, monthly or quarterly reports.
- Oversee the performance of other clerical staff.
- Act as an office manager by keeping up with office supply inventory.
- Format information for internal and external communication memos, emails, presentations, reports.
- Take minutes during meetings.
- Screen and direct phone calls and distribute correspondence.
- Organize and maintain the office filing system
- Provide high-level administrative support to the Executive Director
- Manage executive's calendar and schedule appointments
- Coordinate meetings, conferences, and travel arrangements
- Prepare reports, memos, and presentations for the executive team
- Handle confidential information and maintain discretion
- Assist with special projects and initiatives as assigned
Qualifications and Skills
- Work experience as an Executive Assistant, Personal Assistant or similar role.
- Excellent MS Office knowledge.
- Outstanding organizational and time management skills.
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
- Excellent verbal and written communications skills.
- Discretion and confidentiality
- Calendar Management
- Communication Skills
- Organization
- Problem Solving
- Time Management
- Confidentiality
- Adaptability
- Attention to Detail
