Executive Assistant To Managing Director-:Gender- Male (Married Person)
- Communication Skills must be Outstanding, and draft mails and letters.
An Executive Assistant to a Managing Director plays a crucial role in ensuring the smooth operation of the executive's office. Here's a detailed list of roles and responsibilities typically associated with this position:
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Calendar Management: Schedule and manage appointments, meetings, and events for the Managing Director. Ensure the calendar is up-to-date and coordinate with other executives and departments.
- Communication Handling: Act as a point of contact for internal and external communications. Manage phone calls, emails, and correspondence, ensuring timely and professional responses.
- Document Preparation: Prepare, proofread, and edit documents, presentations, and reports. Ensure all documents are accurate and completed on time.
Meeting and Event Coordination*
- Meeting Coordination: Organize and coordinate meetings, including arranging logistics, preparing agendas, and taking minutes. Follow up on action items and ensure tasks are completed.
- Event Planning: Assist in planning and organizing corporate events, conferences, and other special functions. Handle logistics such as venue selection, catering, and invitations.
Travel Management*
- Travel Arrangements: Arrange travel itineraries, including flights, accommodations, and transportation. Prepare travel briefs and ensure all necessary documentation is in place.
- Expense Management: Track and manage travel and expense reports, ensuring accurate and timely submission for reimbursement.
Office Management*
- Resource Coordination: Oversee office supplies and equipment. Manage inventory and place orders as needed to ensure the smooth running of the office.
- Vendor Liaison: Act as a liaison with vendors and service providers. Manage contracts and service agreements to ensure quality and cost-effectiveness.
Confidentiality and Discretion*
- Confidential Information: Handle sensitive and confidential information with discretion. Ensure that all business dealings and information are managed securely.
- Trusted Advisor: Serve as a trusted advisor to the Managing Director, providing support and insights as needed while maintaining confidentiality.
Project Assistance*
- Project Support: Assist with special projects and initiatives as directed by the Managing Director. Conduct research, compile data, and provide recommendations.
- Follow-Up: Ensure follow-up on project deadlines and deliverables. Monitor progress and provide updates as necessary.
Relationship Management*
- Stakeholder Interaction: Build and maintain relationships with key stakeholders, including clients, partners, and internal teams. Represent the Managing Director in interactions as needed.
- Client Service: Provide exceptional service to clients and guests, ensuring a positive and professional experience.
Strategic Support*
- Priority Management: Help the Managing Director prioritize tasks and projects, ensuring alignment with organizational goals and objectives.
- Decision-Making Support: Provide insights and recommendations to support decision-making processes. Assist in gathering and analyzing information relevant to key decisions.
Personal Assistance*
- Personal Tasks: Occasionally assist with personal tasks and errands for the Managing Director, ensuring a balance between professional and personal support.
- Work-Life Balance: Help manage the Managing Director's work-life balance by coordinating personal commitments and scheduling.
This role demands a high level of professionalism, organizational skills, and the ability to handle multiple tasks efficiently. The Executive Assistant must be adaptable, proactive, and able to work independently while supporting the Managing Director's needs effectively.
Job Type: Full-time
Pay: 25,- 00 - 35,000.00 per month
Jadwal: - Day shift
Tunjangan: Leave encashment
Experience:
- total work: 5 years (Preferred)
Work Location: In person
