EXECUTIVE ASSISTANT TO THE DIRECTOR- Job Summary: We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our Director at Pioma Chemicals. The ideal candidate will be adept at managing the Director's schedule, handling correspondence, coordinating meetings, and executing administrative tasks with efficiency and discretion. This role requires a high level of professionalism, attention to detail, and the ability to multitask in a fast-paced environment.
Manage and maintain the Director's diary and email account.- Filter emails and highlight urgent correspondence.
Act as the first point of contact on behalf of the Director, handling correspondence, phone calls, emails, and business inquiries.
- Maintain the agenda and assist in planning appointments and meetings.
Arrange meetings and set up meetings/video conferences.- Provide excellent communication skills, both written and oral.
Ensure the Director is fully briefed on engagements and take minutes of meetings as required.
- Keep and maintain accurate records of papers and electronic correspondence on behalf of the Director.
Ensure guests meeting with the Director are well taken care of.- Maintain confidentiality of sensitive information.
Assist in any other tasks as directed by the Director.
Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting senior executives.
- Bachelor's degree in Business Administration or related field preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.- Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Strong interpersonal skills and the ability to build relationships with stakeholders.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines effectively.
Proactive approach to problem-solving with strong decision-making capability.- Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
Ability to work independently with minimal supervision and as part of a collaborative team.
- Flexibility to adapt to changing priorities and work in a dynamic environment.
Head Office, Mumbai.
Job Types: Full-time, Permanent
Pay: 35,
- 00 - 40,000.00 per month
Schedule: - Day shift
Experience:
- total work: 2 years (Preferred)
* executive assistant: 2 years (Preferred)
Work Location: In person
