Executive Assistant To Director - Female - Vadodara

We are looking for an amazing people who would love to have exposure and are interested in working for a leading Cement, Steel and construction materials Supplier popular Vadodara based Firm. As a Personal Assistant, you will be an anchor to the Director/Founder/Owner of firm. You will aid them through their daily tasks and routine and meet their operational/personal expectations.

This role is perfect for someone who is an excellent confidant and is tremendously business-like. Far from being an ordinary assistant, you deep dive into the business aspects and understand the crux of it and also be responsible for making crucial decisions. You will be an individual contributor who has outstanding communication skills and attention to detail.

You will be directly assisting the Director/Founder of the firm and handling their day-to-day schedules, appointments, and meeting their business/personal requirements.

Main Responsibilities

1. Understand the work lifestyle and thinking process and implement them in your daily activities.

2. Greet visitors and direct them to the appropriate departments or individuals.

3. Handle phone calls, schedules, calendar events, and appointments.

4. Take full control of the nitty-gritty involved in the business/personal work of the Director/Founder.

5. Exceptional organizational skills to manage high-level communication with both internal and external stakeholders.

6. Proactively giving a heads-up to the director of important schedules and deadlines.

7. Facilitate in day to day operational and administrative ad-hoc tasks.

8. Logging or processing and payments of bills or expenses.

9. Preparing informative reports and presentations as and when required.

10. Respond to queries in person, via telephone or email.

11. Develop and implement office procedures.

12. Purchasing Office Stationary and maintaining the indent register.

13. Maintain general company record systems to uphold accurate files.

14. Compose letters, memos and emails, mail drafting and words drafting.

15. Screen documents, book meeting rooms, set up conference calls and take messages.

16. Perform administrative tasks like Repair and maintains and AMC Management, including filing and photocopying.

17. Answering calls, taking messages and handling correspondence.

18. Maintaining diaries and arranging appointments.

19. Maintaining Petty Cash for Office Expenses.

20. Typing, preparing and collating reports.

21. Coordinating mail-shots and similar publicity tasks.

22. Organize travel, Hotel stay arrangements and Visa Process.

23. Strong MS Office skills, specifically strong working knowledge of MS Excel, Word and PowerPoint.

Key skills required

Excellent oral and written communication skills

Ability to multitask - prioritizing and planning

Able to work independently

Self-starter and go-getter

Strong interpersonal skills

Be well dressed

Strong computer skills

Requirements:

07-10 years of experience with Personal Assistance/Secretary.

Bachelors degree in any field

Background in marketing would be preferred

Experience in working with a fast scale business

Hands-on experience in MS Office

Location: Alkapuri, R.C. Dutt Road, Vadodara, Gujarat

Salary: 25,000 to 30,000 per Month

Qualification: Graduate (Any Field)

Eligibility: 07-10 years experience

The Unknown - we're always looking to find new ways to improve and we also want you to take ownership over projects you think can add value