Job Summary: The Executive/Personal Assistant will provide comprehensive administrative support to the Director, ensuring efficient operation of the office. This role requires a detail-oriented individual with excellent organizational skills and a strong understanding of HR practices.
Key Responsibilities:
Managing Schedules:
- Coordinate and manage the Directors calendar, including scheduling meetings, appointments, and travel arrangements.
- Ensure the Directors schedule is organized and up-to-date, prioritizing tasks and commitments effectively.
Handling Communications:
- Serve as the primary point of contact for internal and external communications on behalf of the Director.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
Preparing Documents:
- Prepare MoM, communications, presentations, and other documents.
- Ensure all documents are accurate, well-organized, and professionally presented.
Prioritizing Work:
- Identify and address urgent matters promptly and efficiently.
Handling Sensitive Information:
- Maintain confidentiality and handle sensitive information with discretion.
- Ensure compliance with company policies and procedures regarding data protection and privacy.
Making a Good Impression:
- Represent the Director and the company in a professional and positive manner.
- Interact with clients, partners, and stakeholders with courtesy and professionalism.
HR Support:
- Assist in the recruitment process.
- Maintain employee records and ensure compliance with HR policies and procedures.
- Assist with employee relations and handle confidential HR matters with discretion.
Qualification
- Prior experience working as an executive assistant, personal assistant, or any similar role.
- Excellent knowledge of MS office.
- Organizing and time management skills.
- Having used different office applications and gadgets.
- Outstanding verbal and written communication skills.
- Graduate or any relevant degree.
Experience - 1-2years
Location - Noida Sec 67
Edit job description
