Executive Assistant to Director

Early Applicant

Exp: 0-2 Years

Real Estate

Job Description

Job Description

Roles + Responsibilities:

Organizing the Calendar by fixing Appointments and Meetings as necessary on Daily/Weekly/Monthly basis.
Preparing Daily Notes and Minutes of the Meetings as required.
Managing Emails, Telephones and all communication and drafting letters, emails and messages as required.
Preparing and organizing reports, presentations, lists and data.
Assisting with all technology related things emails, messages, virtual calls, Whatsapp and other applications.
Liasoning with Government Departments, Vendors and Agencies.
Act as a the SPOC (Single point of contact) for the MD, coordinating with Visitors, Clients, Company executives, employees and external partners.

Guest Management & Hospitality

End to end management of Guests/ Visitors with planning for their logistics, accommodation and hospitality.
Gifting finding and coordinating requirements for flowers, hampers, giveaways and other gifts.
Maintaining a list of preferred vendors across categories and cities.

Travel & Medical

Handle travel related tasks and documentation, and making travel arrangements and bookings.
Coordinating with travel agents and airport authorities as required.
Handle medical documentation and file reports in a systematic manner.
Coordinating with hospitals to organize visits as required and follow-up based on medical requirements.