The roles and responsibilities for this position is as mentioned below:
CMD Support Activities
. Coordinating & Managing CMD Office (personal, card, Access)
Calendar Management
. Managing Leaderships Calendar, Expense etc.
. Approval of attendance and timesheets of their reportees.
. Filling travel expense claims.
. Travel booking, generating boarding passes, filling out travel requests on their behalf, and raising purchase orders for their travel.
. Placing orders for their lunch / team lunches / celebrations, as and when required.
CMD Manpower and office support: -
. Assisting CMD'S visits, i.e., client's arrival, parking, access to the meeting room, and lunch or snack arrangements during the visit
. CMD & CXO LEVEL Travel arrangements for overall office staff, i.e., booking flights, accommodations, and ground transfers.
. Ensuring and training staff to file expenses with correct approvals in the limited tenure after the travel is complete.
Support To The Multiple Servicing Team
Serve as a key point of contact for internal and external communications with stakeholders and clients.
. Prepare and organize documents, reports, and presentations as needed by the Export Head.
. Support the Export Department in various capacities to improve efficiency and workflow.
. Handle and prioritize incoming correspondence, calls, and requests for assistance with discretion.
. Maintain filing systems and confidentiality of sensitive information and documents
Support to Finance: -
. Filling Admin expenses
. Raising purchase order for monthly office purchase sending those purchase orders to vendor to seek timely invoices.
Maintaining a tracker for estimates Purchase order& its invoice.
. Taking provisions on the month end if purchase orders and expenses are not settled by end of the month.
Requirements
CCMD Manpower and office support: -
. Assisting CMD'S visits, i.e., client's arrival, parking, access to the meeting room, and lunch or snack arrangements during the visit
. CMD & CXO LEVEL Travel arrangements for overall office staff, i.e., booking flights, accommodations, and ground transfers.
. Ensuring and training staff to file expenses with correct approvals in the limited tenure after the travel is complete.
Support To The Multiple Servicing Team
Serve as a key point of contact for internal and external communications with stakeholders and clients.
. Prepare and organize documents, reports, and presentations as needed by the Export Head.
. Support the Export Department in various capacities to improve efficiency and workflow.
. Handle and prioritize incoming correspondence, calls, and requests for assistance with discretion.
. Maintain filing systems and confidentiality of sensitive information and documents
Support to Finance: -
. Filling Admin expenses
. Raising purchase order for monthly office purchase sending those purchase orders to vendor to seek timely invoices.
Maintaining a tracker for estimates Purchase order& its invoice.
. Taking provisions on the month end if purchase orders and expenses are not settled by end of the month.
Department:
Employment Type:Full Time, Permanent
Role Category:Administration
Education
UG:Any Graduate
Key Skills
Calendar Management
