We're seeking a highly organized and proactive Executive Assistant to support the founder in managing day-to-day operations, team coordination, and administrative tasks. This role is critical in ensuring smooth business operations and freeing up leadership bandwidth for strategic growth.
Key Responsibilities:
Team Coordination (30%)
- Coordinate between different team members (designers, marketers, ops)
- Follow up on task completion and deadlines
- Maintain project management tools and track progress
- Create and distribute meeting minutes/action item
Order Management & Customer Service (25%)
- Monitor incoming orders across channels
- Coordinate with operations for order fulfillment
- Handle basic customer queries
- Maintain order tracking and documentation
Administrative Support (25%)
- Handle email correspondence
- Organize documents in our online drive
- Maintain org memory (notes, learnings, followups)
- Coordinate with vendors and suppliers
Sales Support (20%)
- Maintain customer database
- Create and send price quotes
- Follow up with potential clients
- Prepare basic sales reports
- Track competitor activities
Required Qualifications:
- Bachelor's degree in any stream
- 1-2 years of experience in administrative or coordination role
- Strong proficiency in MS Office (especially Excel)
- Excellent written and verbal communication in English and Hindi
- Basic understanding of social media platforms
Preferred Qualifications:
- Experience in e-commerce or B2B sales support
- Knowledge of project management tools (Trello/Asana)
- Understanding of digital marketing basics
- Experience with CRM systems
Essential Skills:
- Organizational Skills
- Strong attention to detail
- Ability to multitask and prioritize
- Experience in calendar management
- Document organization capabilities
- Communication Skills
- Professional email writing
- Clear verbal communication
- Ability to coordinate with multiple stakeholders
- Basic customer service skills
- Technical Skills
- MS Office proficiency
- Comfort with digital tools
- Basic data entry and analysis
- Social media familiarity
Personal Qualities:
- Proactive problem-solver
- Quick learner
- Excellent time management
- Professional demeanor
- Ability to maintain confidentiality
- Self-motivated and resourceful
Growth Opportunities:
- Potential to grow into Operations Manager role
- Exposure to all aspects of business
- Skill development in digital marketing and e-commerce
- Direct mentorship from founder
Selection Process:
- Resume screening
- Written communication test
- MS Office skills assessment
- Personal interview
- Trial task
Work Schedule:
- Monday to Saturday
- 9:30 AM to 6:30 PM
- Occasional flexibility may be required
Benefits:
- Learning opportunities
- Professional development support
How to Apply:
Send attach your resume and a cover letter explaining why you would be a good fit for this role.
You may also email [Confidential Information]. Please include EA Application - [Your Name] in the subject line.
About Us :
Yuvera Solutions Pvt Ltd is a software-hardware startup that makes innovative products using NFC and QR Code technologies.
Some of our products :
- 1Card - Digital Business Card
- Revuz - Online Reviews & Social Media Follower Growth Products
- LINQS - #1 NFC tags supplier
- AmILost - Lost & Found Tags
- CloudBook - Digital Sticky Notes
