Executive Assistant to Chief Executive Officer

Executive Assistant to CEO - JD

About Stupa Sports Analytics: Stupa Sports Analytics is a well-funded and fast-paced startup specialising in Sports Analytics. The company has developed an end-to-end scalable platform that includes performance analytics for athletes, an event management system for federations, OTT for fans, content and live streaming for betting and media platforms. Additionally, Stupa's AI-enabled video analytics can also be consumed by national federations & broadcasters for enhancing the viewing experience for fans and followers. Our mission is to solve real problems in the simplest, most elegant manner possible, where agility, flexibility, and speed are essential.

Job Location: Gurgaon Sector 63

Responsibilities:

Calendar Management:

Coordinate and manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.

Prioritise and organise meetings, ensuring the CEO is well-prepared and briefed on upcoming commitments.

Sorting and Prioritising emails and drafting replies under CEO/team's.

Communication:

Serve as the primary point of contact between the CEO and internal/external stakeholders.

Draft, review, and edit correspondence, presentations, and other documents on behalf of the CEO.

Mailbox management:

Should be able to schedule, check and prioritise emails so that there are no misses

Have hands-on experience with G-suite.

Travel Arrangements:

Arrange and coordinate all travel logistics, including flights, accommodations, and transportation, ensuring efficiency and cost-effectiveness.

All Visa related requirements are needed to be covered

This should be self initiated if the vendor is not available

Meeting Support:

Prepare meeting agendas, attend key meetings, and take accurate minutes.

Follow up on action items resulting from meetings and ensure timely completion.

Information Management:

Manage and maintain confidential information with discretion and professionalism.

Organise and maintain both electronic and hardcopy files, ensuring easy retrieval of information.

Business Acumen:

Required to deep dive into our business domain - deliveries, clientele, geographies, product and help build connection / possible pipeline of meetings for the CEO and prioritise emails basis the same

Task Prioritization:

Assist in prioritising tasks and projects, ensuring deadlines are met and goals are achieved.

Follow up with the teams on the deadlines and delivery of projects assigned by the CEO.

Maintain the trackers and click up notes on a daily basis.

Collaboration with Internal stakeholders and vendors:

Should be able to collaborate well with internal Stupa employee base and vendors for different activities such as facilities management, travel, event organisers etc

Event Coordination:

Coordinate and organise company events, conferences, and other special occasions.

Research and Analysis:

Conduct research on various topics as assigned by the CEO, providing summaries and insights as needed.

Qualifications:

- 4 to 6 years of experience as an Executive Assistant.

- Proactive with Ad-hoc tasks

- Should be available to support out of designated work hours when the CEO is on an international business trip

- Excellent communications skills

- Demonstrated strong analytical rigour and problem-solving skills.

- Proficiency in MS Office. - Proven track record of forming strong collaborations with various stakeholders.

-Comfortable with rotational shifts.

We invite dynamic and forward-thinking professionals to apply for the role of Executive Assistant to CEO at Stupa Sports Analytics. Join us to play a significant role in steering our financial strategies and contributing to our growth and success in the sports analytics domain.