Overview:We are seeking an experienced Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will have a strong background in engineering, exceptional organizational skills, and the ability to manage multiple tasks efficiently. This position requires a proactive individual who can anticipate the needs of the CEO and effectively prioritize tasks to ensure the smooth operation of daily activities.
Administrative Support: Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, making travel arrangements, and handling correspondence.
- Calendar Management: Maintain and organize the CEO's calendar, scheduling appointments, meetings, and conference calls, while proactively identifying scheduling conflicts and resolving them.
Communication:
Serve as the primary point of contact for internal and external communications on behalf of the CEO, demonstrating professionalism and discretion in all interactions.Project Management:
Assist in coordinating and managing special projects and initiatives as directed by the CEO, ensuring timely completion and adherence to deadlines.Research and Analysis: Conduct research and prepare reports, presentations, and briefing materials for the CEO on various topics, including market trends, industry developments, and strategic opportunities.
- Document Management: Manage and maintain confidential company documents, files, and records, ensuring accuracy, accessibility, and compliance with company policies and procedures.
Relationship Management:
Cultivate positive relationships with key stakeholders, including board members, senior executives, clients, and partners, acting as a liaison on behalf of the CEO as needed.Event Coordination:
Assist in planning and organizing corporate events, meetings, and conferences, coordinating logistics, managing invitations, and ensuring seamless execution.Problem Solving: Address and resolve administrative issues and challenges promptly and effectively, demonstrating resourcefulness and initiative in finding solutions.
Bachelor's degree in Engineering or a related field.
- Proven experience as an executive assistant or similar role supporting C-level executives.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.- Excellent communication skills, both written and verbal, with a keen attention to detail.
Exceptional organizational and time management abilities, with the capacity to prioritize tasks effectively.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
Demonstrated problem-solving skills and a proactive approach to anticipating and addressing needs.- Flexibility to adapt to changing priorities and work independently with minimal supervision.
Previous experience in the engineering or technology industry is preferred but not required.
- Professional demeanor, with a positive attitude and a commitment to delivering high-quality work.
Job Type: Full-time
Benefits:
* Paid time off
Schedule:
Experience:
- total work: 3 years (Preferred)
Work Location: In person
