The Executive Assistant to the Director provides professional-level administrative, operational and policy services and provides direct administrative assistance to the Agency Director, which may involve highly sensitive and/or confidential matters using independent judgment, tact and discretion for successful performance of the work.
Roles Responsibilities
- Filing and retrieving corporate records, documents and reports.
- Identifies issues and sources of potential difficulties in Agency management and operations; obtains information for analysis and evaluates alternatives for action; develops internal relationships necessary to effect solutions.
- Analyzes proposed legislation and reviews analyses prepared by others; evaluates the impact upon Agency operations and drafts policy and procedural changes as required.
- Liaising with clients, suppliers and other staff
- Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts
- Researching and conducting data to prepare documents for review and presentation by BOD, committees, and executives.
- Prepare internal and external corporate documents for team members and industry partners.
- Good organizational skills are critical along with the ability to prioritize workloads and manage time successfully.
- Uphold a strict level of confidentiality.
- Develop and sustain a level of professionalism among staff and clientele.
Requirements
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
- Proficiency in collaboration and delegation of duties.
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
- Flexibility and adaptability.
- The ability to be proactive and take the initiative.
- Knowledge of standard software packages and the ability to learn company-specific software if required.
- Experienced with excellent communications skills, both written and verbal.
- Exceptional interpersonal skills.
Behavioral Competency Required:
