Redaptive Inc is seeking a highly organized and detail-oriented Executive Assistant. You will be responsible for managing Executives schedules, coordinating meetings, handling confidential information, and assisting with various administrative tasks. The ideal candidate will possess exceptional organizational skills, a high level of discretion, and a proactive approach to problem-solving. You will collaborate with other members of the executive administration team located in Pune, India and Denver, Colorado offices.
Job Responsibilities
- Provide administrative support to executives in the United States and India including managing schedules, arranging meetings, managing travel arrangements, including booking flights, hotels, and transportation.
- Strategically plan and organize internal and external meetings, anticipating potential issues and providing innovative solutions.
- Monitor and manage budgets, expenses, and invoices.
- Conduct research and prepare reports and presentations for executives.
- Maintain confidentiality of sensitive information and handle confidential documents with discretion.
- Act as a liaison between executives and other staff members and stakeholders.
Job Requirements
- Excellent communication skills, including proficiency in written and spoken English.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office Suite and calendar management software.
- Ability to work independently and take initiative.
- Willingness to work flexible hours to accommodate time zone differences, depending on the needs of the executives in the U.S.
- Experience working with executives in different time zones.
Education and Experience
- Bachelors degree preferred or related work experience.
- At least 5 - 7 years of experience as an Executive Assistant or similar role, and comfortable in a hybrid setting.
