Executive Assistant (Pigment)

• Should have experience working in pigment industry (mandatory).
• Handling the day-to-day office work like calls, correspondence, internal external meetings, liasioning etc.
• Responsible for carrying out a range of secretarial functions, including Personnel Admin related matters.
• Making it a point that MD receives Daily / Weekly Monthly Reports on time.
• Attending calls in absence of MD, taking down the messages forwarding it to them promptly.
• Handle correspondence both internal, intra departmental external.
• Manage safe custody of company documents information.
• Taking dictation / drafting letters inter office memos other officials.
• Coordinating with Inter Departments Factory staff for various issues.
• Strong Follow up on various issues with internal as well as external.
• Maintaining filing system.
• Drafting letters, emails on behalf of Managing Director.
• Prepare updating MD s schedule calendar.
• Making suitable arrangements interacting with client
• Taking care of Domestic International Ticketing.
• Write minute of internal external meetings.
• Negotiating arranging for Forex for anyone who is travelling abroad.
• Maintaining a diary with day to day brief of work, problems, pending issues follow-up.

KRA:
- Handling internal external meetings, scheduling of appointments, organizing dealing with all communications correspondence, drafting preparing letters, reports, checking emails, prioritize responding on behalf of MD.
- Responsible for dealing with vendors for any follow-up or payment related issues.
- Events schedules, relationship management (greeting cards, gifts, invitations, etc).
- Effectively providing quality assistance to Factory, Accounts/finance, Marketing Teams on various issues.
- Updating Customer Database -Handling the responsibility of updating customer database with Company details, Email Addresses, Contact Numbers, Ensuring the contact details are saved in the Customer Care phone.
- Handling domestic and international ticketing Hotel reservations directly or through travel agents.
- Managing renewal of personal Insurance policies i.e. LIC, Car, Birla, ICICI Prudential, travel etc.

Candidate Profile:
Should be Excellent in Communication with fluency in English (Oral Written).
Stenography would be an added advantage.
Min 5- years experience.