Executive Assistant

Marsh McLennan is seeking candidates for the following position based in the DLF, Gurgaon office.

Lead Specialist Executive/Administrative Assistants (Grade D)

What can you expect:

1. Calendar Management:

• Coordinate and manage executive calendars, ensuring efficient scheduling of meetings, appointments, and travel arrangements.
• Prioritize and communicate schedule changes promptly.

1. PO (Purchase Order) Administration:

• Generate, review, and process purchase orders and Invoices related to IT vendors
• Ensure accurate and timely invoicing and resolve any discrepancies.

1. Meeting Coordination:

• Plan, organize, and coordinate meetings, conferences, and events.
• Prepare meeting agendas, documents, and follow-up on action items.
• End to End Managing Leadership visits

1. Travel Arrangements:

• Make travel arrangements, including flight bookings, hotel accommodations, and transportation. Prepare detailed itineraries and ensure travel logistics are seamless.

1. Documentation and Filing:

• Maintain organized and up-to-date files, records, and documents.
• Assist in document preparation, formatting, and distribution.

1. Office Management:

• Oversee office supplies and equipment, ensuring a well-equipped and efficient work environment.
• Handle administrative tasks to support the smooth operation of the executive's office.

1. Confidentiality:

• Maintain strict confidentiality regarding sensitive information and executive decisions.
• Handle confidential documents and information with discretion.

1. Relationship Management:

• Build and maintain positive relationships with internal and external stakeholders.
• Serve as a liaison between the executive and other team members.

1. Problem Solving:

• Anticipate and address potential issues, finding solutions to challenges proactively.
• Take initiative to resolve problems and streamline processes.

1. Special Projects:

• Assist in the execution of special projects, research, and presentations as assigned by the executive.
• Collaborate with other team members to achieve project goals.

What is in it for you

Holidays (As Per the location)

Shared Transport (Provided the address falls in service zone)

This role has the opportunity:

To become the go-to person for all IT Administrative Management services in Mercer Tech India

To work closely with the rest of the Global PMO managing Vendor Invoices

We will count on you to:

1. Organizational Skills:

• Ability to manage complex schedules, prioritize tasks, and coordinate multiple responsibilities efficiently.

1. Communication Skills:

• Strong verbal and written communication skills to effectively interact with executives, team members, and external contacts.

1. Time Management:

• Efficiently allocate time and resources, meeting deadlines and managing priorities effectively.

1. Attention to Detail:

• Thoroughness in handling tasks, proofreading documents, and maintaining accuracy in various administrative duties.

1. Discretion and Confidentiality:

• Ability to handle sensitive information with utmost confidentiality and professionalism.

1. Adaptability:

• Flexibility to adjust to changing priorities, unexpected events, and evolving responsibilities.

1. Tech Savvy:

• Proficiency in using office software (e.g., Microsoft Office Suite), email systems, and other relevant tools for administrative tasks.

1. Problem Solving:

• Resourcefulness in addressing challenges, finding solutions, and making decisions independently.

1. Interpersonal Skills:

• Build and maintain positive relationships with internal and external stakeholders, exercising diplomacy and tact.

1. Initiative:

• Proactive approach to tasks, anticipating needs, and taking initiative to support the executive without constant direction.

1. Professionalism:

• Represent the executive and the organization professionally in all interactions and communications.

1. Flexibility:

• Ability to adapt to various work environments, travel schedules, and different executive preferences.

1. Team Player:

• Collaborative mind-set, willing to work with colleagues and contribute to the overall success of the team.

1. Project Management:

• Basic project management skills to assist with planning and coordinating special projects. 1

1. Tech Adoption:

• Willingness and ability to adapt to new technologies and tools that may streamline administrative processes.

What you need to have:

Bachelors degree in business administration or related field preferred.

Proven experience in portfolio or program management, specifically in managing training budgets and vendor

Proven experience as an executive assistant or in a similar role.

Exceptional organizational and multitasking abilities.

Strong written and verbal communication skills.

Proficient in Microsoft Office Suite and other relevant software.

High level of discretion and ability to handle confidential information.

Detail-oriented and capable of working independently.

Analytical mindset with the ability to use data for decision-making.

What makes you stand out

Positive attitude and ability to adapt to an ever-changing environment.

An aptitude towards systems and technology.

Must be able to multi-task, to work under pressure and meet tight deadlines.

Able to work independently or with a team.

Ability to multi-task and prioritize time effectively.

MARSH MCLENNAN

Marsh McLennan (NYSE: MMC) is the worlds leading professional services firm in the areas of risk, strategy and people. The Companys more than 85,000 colleagues advise clients in over 130 countries. With annual revenue of $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses. Marsh provides data-driven risk advisory services and insurance solutions to commercial and consumer clients. Guy Carpenter develops advanced risk, reinsurance and capital strategies that help clients grow profitably and pursue emerging opportunities. Mercer delivers advice and technology-driven solutions that help organizations redefine the world of work, reshape retirement and investment outcomes, and unlock health and wellbeing for a changing workforce. Oliver Wyman serves as a critical strategic, economic and brand advisor to private sector and governmental clients. For more information, visit marshmclennan.com, or follow us on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one anchor day per week on which their full team will be together in person.