Executive Assistant

Key Expectations of the Role

1. Calendar and Schedule Management: Efficiently manage and coordinate the Director's and CEO's calendars, schedules, and appointments. Prioritize and arrange meetings, ensuring optimal time management and alignment with strategic objectives. 2. Communication and Correspondence: Facilitate effective communication between the Director, CEO, and internal/external stakeholders by managing emails, letters, and phone calls. Draft and proofread correspondence on behalf of the Director and CEO, ensuring accuracy and professionalism. 3. Meeting Coordination and Documentation: Organize, coordinate, and document meetings, ensuring all necessary materials and documents are prepared and distributed in advance. Record minutes of meetings and follow up on action items to support efficient decision-making and project execution. 4. Confidential Information Management: Maintain strict confidentiality in handling sensitive information related to the Director, CEO, and organizational matters. Safeguard and manage confidential documents and data in a secure and organized manner. 5. Travel and Itinerary Management: Arrange travel logistics, including flights, accommodations, and transportation, for the Director and CEO.