Executive Assistant (Hybrid)

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives-where your purpose accelerates our mission.

About Us

Nothing changes if nothing changes, which is why Baxter is transforming our global IT function-into one that will strengthen partnerships and enable smarter, more efficient and connected business processes. In the dynamic healthcare industry, we need to be ready to face new challenges and opportunities. As we learn, we must be agile and innovative to reveal new ways of working. Technology and our digital capability will help create a more efficient and innovative ecosystem to enable our employees, customers and products to drive better outcomes for patients worldwide.

We are at the critical intersection where robust IT infrastructure and networking support meets the physicians, nurses and care givers who save and sustain lives. Together, we can build upon Baxter's rich heritage to advance the next generation of transformative healthcare innovations. Together, we can change how IT meets healthcare. Together, we are Baxter.

This is where technology fuels purpose-driven work. Where your purpose accelerates our mission.

Title: Executive Assistant

Location: Bangalore

Your Role

The role requires supporting GITC site leader & other directors for managing their administrative tasks and support other GITC site level initiatives.

What you'll be doing

Admin:

Support smooth operation of office and supporting leaders in their business requirements including:

• Managing calendars, scheduling meetings and appointments
• Expenses management
• Travel planning and execution.
• Organizing meetings, agenda drafting and sharing minutes of the meeting
• Organizing townhall and equivalent forums pigeonhole support, manage presentations etc.
• Tracking actions from key meetings of leaders (like Townhall, leadership meetings & other group meetings)
• Managing visits & agenda for overseas visitors
• Vendor management e.g. Prestige, Courier agencies, Hotels, Stationers, Printers, other vendors required for the meetings/conferences etc.
• Knowledge management of site level initiatives
• Be additional approver & reviewer of administrative processes and spends

Employee Engagement:

• Support employee engagement events across GITC and build meaningful connection between individuals and teams

What you'll bring

• Excellent communication in English
• Ability to communicate effectively with cross cultural teams
• Finance acumen- ability to track expenses, work with finance & create forecasts in excel
• Present and interact with senior stakeholders with confidence & ease
• Ability to analyse data in MS Excel & create simple MIS to leadership from time to time
• Ability to create impressive presentations in MS PowerPoint

Education and/or Experience:

• Bachelor's degree
• Minimum 3 years of experience in assisting senior executive
• At least 2 years of experience in global organizations

At Baxter, we offer a dynamic and future focused work environment offering workplace flexibility, additional annual leave and a strong value driven culture.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

EEO (Equal Employment Opportunity)

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the here and let us know the nature of your request along with your contact information.

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