Executive Assistant for School

Early Applicant

Exp: 2-3 Years

3.5 - 3.5 LPA(estd)

Job Description

Key Responsibilities

Email Management & Correspondence:

Manage and organize the Director's inbox, ensuring timely responses to important emails.
Draft, proofread, and edit emails on behalf of the Director, ensuring clarity and professionalism.
Prioritize and flag urgent emails, delegating non-urgent ones to relevant team members when appropriate.
Monitor and filter spam or irrelevant messages, keeping the Director's inbox organized.
Act as the first point of contact for internal and external stakeholders, handling routine email inquiries on behalf of the Director.

Calendar & Schedule Management

Coordinate the Director's calendar, including scheduling meetings, calls, and appointments.
Send out meeting invitations, confirmations, and reminders to relevant parties.
Manage changes to the schedule, ensuring smooth transitions and appropriate follow-up actions.

Document Management & Reporting

Organize and maintain the Director's email and document filing system, ensuring easy retrieval of important information.
Assist in preparing reports, presentations, and other documents as required.
Maintain confidentiality of sensitive information.

Communication Liaison

Liaise with internal and external contacts, ensuring smooth communication and timely responses.
Coordinate with other departments and stakeholders to ensure effective flow of information and resolution of issues.

Task Management & Prioritization

Assist with task prioritization and help the Director focus on high-impact activities.
Track deadlines and ensure follow-ups are completed in a timely manner.
Assist in creating and maintaining task lists for the Director.

Travel & Logistics

Plan and coordinate domestic and international travel arrangements (if required).
Organize travel itineraries, including flights, accommodations, and transportation.
Prepare and submit travel expense reports.