EvolveBPM is seeking an experienced Executive Assistant to the CEO to join our team at our Pune office. This pivotal role involves providing comprehensive support to our Chief Executive Officer, ensuring seamless operations and efficient management of their daily activities. The ideal candidate will possess exceptional organizational abilities, discretion, and professionalism, serving as a key liaison for both internal teams and external stakeholders. If you thrive in a dynamic environment, excel in multitasking, and have a proven track record in executive support roles, we encourage you to apply.
Job Title: Executive Assistant to the CEO
Location: 3rd Floor, Sky Belvedere, Vatika Business Centre & Co-working Spaces, New Airport Rd, opp. Symbiosis Law College, Viman Nagar, Pune, Maharashtra 411014
Job Description:
The CEO's Assistant plays a critical role in supporting the Chief Executive Officer in managing their daily activities and ensuring smooth operations within the organization. This position requires a high level of organizational skills, discretion, and professionalism, as the Assistant serves as a primary point of contact for internal and external stakeholders. The following are the key responsibilities and qualifications associated with the role:
Responsibilities:
- Calendar Management:
- Coordinate and manage the CEO's schedule, including meetings, appointments, and travel arrangements.
- Prioritize and schedule appointments based on the CEO's objectives and commitments.
- Anticipate potential scheduling conflicts and proactively resolve them.
- Communication:
- Serve as a primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence.
- Draft and prepare correspondence, reports, presentations, and other documents on behalf of the CEO.
- Maintain confidentiality and handle sensitive information with discretion.
- Meeting Support:
- Prepare agendas, materials, and presentations for meetings attended by the CEO.
- Take accurate meeting minutes and follow up on action items as needed.
- Coordinate logistics for meetings, including room bookings and catering arrangements.
- Administrative Support:
- Provide general administrative support to the CEO, including managing expenses, processing invoices, and maintaining records.
- Conduct research and compile data as requested by the CEO.
- Handle ad-hoc tasks and special projects as assigned.
- Relationship Management:
- Build and maintain positive relationships with internal and external stakeholders, including board members, executives, clients, and partners.
- Liaise with other departments to facilitate communication and collaboration on behalf of the CEO.
Qualifications:
- 7-12 years of experience in the field.
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- Proven experience as an executive assistant or similar role, supporting C-level executives.
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Strong written and verbal communication skills, with attention to detail.
- Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management software.
- Discretion and integrity in handling confidential information.
- Flexibility and adaptability to changing priorities and deadlines.
- Professional demeanour and ability to represent the CEO and the organization professionally.
- Strong problem-solving skills and the ability to anticipate needs and proactively address them.
Company Overview:
- EvolveBPM is a new generation B2B service provider of Revenue Impact solutions, enabling global sales teams to scale their revenues.
- Based out of New York, USA, today we are a multi-national company with a presence across the UK, Dominican Republic, Philippines, India, and Portugal.
- With over 150 employees across the globe, we deliver programs across multiple channels, including e-mail marketing, telemarketing, webinars, and display ads.
