We have an urgent opening for the position of Executive Assistant-Manufacturing Industry for a reputed Company for Andheri East location.
Job Responsibilities:
- Closely working with all the inter-departments
- Gather data from all the units (Production, Sales, Logistics etc.) keep updated on all matters.
- Meeting follow-up with sales managers/officers/Executives and keep updates on their market coverage.
- Filtering emails, highlighting urgent correspondence
- Acting as a first point of contact: dealing with correspondence and phone calls, responding to director calls, emails, or any business inquiries
- Get Management Reports prepared for their details understanding and analysis.
- Arranging meetings indoor and outdoor with various clients.
- Arranging setting up meetings/video conferences.
- Ensuring the Director is fully briefed on, or prepared for, any engagements he is involved in.
- Taking minutes of the meeting and sharing recording to attendees whenever required.
- Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Director.
- Travelling with the Director to corporate office /factory unit to provide general assistance.
- Scheduling reminders for important occasions.
- Travel arrangements/Plan (International/Domestic) Flight booking, Hotel booking, Visa processing, Forex arrangement, Travel card arrangements, car arrangements etc. and ensuring arrangements in place for the Director match his requirements.
- Maintain agenda and assist in planning of appointments and meetings.
- Managing and maintaining the Directors diary and email account.
- Conducting meeting with the Director to discuss upcoming engagements, invitations, and other requests.
- Prepare relevant Presentations / Executive Summaries for various events/meetings.
- Co-coordinating for events / conferences / lunch / dinner.
- Providing a service that is in line with the Director s work habits and preferences.
- Ensure that all confidential sensitive information is securely handled, stored as appropriate no such information.
- Co-Ordinating with the Creative Team Assist team for social media activities.
- Any other task if requires, as directed by Director.
Candidates Profile:
- Ability to multitask and prioritize tasks.
- Excellent time management skills
- Well-developed organizational skills
- Great verbal and written communication skills
