Grow Remotely is seeking to fill the position of Executive Assistant.
Overview
We are looking for a dedicated individual to provide high-level administrative support to our executives and senior management team. The role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure efficient workflow.
Key Responsibilities
- Manage executives calendars and schedule appointments
- Coordinate meetings, including logistics and preparation of materials
- Act as the primary point of contact for internal and external stakeholders
- Handle sensitive and confidential information with discretion
- Prepare reports, presentations, and correspondence
- Arrange travel, accommodation, and itineraries
- Facilitate communication between executives and team members
- Conduct research and compile data as directed
- Assist in project management and follow-up on action items
- Organize and maintain files and records
- Provide administrative support as needed
- Manage incoming calls and emails, prioritizing and responding as required
- Monitor office supplies and reordering as necessary
- Handle expense reports and manage finances as directed
- Coordinate special events and functions
Required Qualifications
- Bachelor's degree in Business Administration or related field
- Proven experience as an executive assistant or similar role
- Proficient in Microsoft Office suite
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks and multitask effectively
- Discretion and confidentiality in handling sensitive information
- Detail-oriented and proactive in problem-solving
- Knowledge of office management systems and procedures
- Ability to work independently and take initiative
- Professional demeanor and strong interpersonal skills
- Familiarity with travel arrangements and itinerary management
- Experience in event planning and coordination
- Capability to adapt to changing priorities and deadlines
- Ability to work under pressure and meet tight deadlines
Benefits
- Work directly with the CEO and gain hands-on experience in multiple business operations
- Develop general management skills in the business environment
- Enjoy an excellent work culture and office environment in Gurgaon
- Receive work benefits and incentives
Skills: problem solving,event coordination,executive administrative assistance,virtual assistance,deadline management,project management,calendar management,event planning,administrative support,travel arrangements,file organization,project management office (pmo),microsoft office suite,meeting coordination,confidentiality,organizational skills,research,adaptability,time management,expense reports,office supplies management,communication facilitation,report preparation,multitasking,communication,interpersonal skills,office management systems,problem-solving
