Company Description
Biz4Group LLC is an IT services company based in Jaipur. With over 15+ years of experience in industrial technology development, we specialize in AI Chatbots and IoT solutions. Our team of over 200+ highly efficient IT professionals and experts in AI, ML, IoT, Web, and Mobile technologies deliver out-of-the-box business services. We are listed among the top Artificial Intelligence Companies, Chatbot Companies, and Internet of Things Companies in Orlando.
Role Description
The Executive Assistant to the CEO at [Your Company Name] will act as the primary point of contact among executives, employees, clients, and other external partners. This pivotal role involves managing the flow of information in a timely and accurate manner, as well as maintaining the CEO's calendar, coordinating meetings, and handling communication on behalf of the CEO. The Executive Assistant will ensure smooth communication between the President's office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Your responsibilities would include:
- Acting as the point of contact among executives, employees, clients and other external partners
- Managing information flow in a timely and accurate manner
- Managing executives calendars and set up meetings
- Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for the issues taking place in the environment and keeping the President updated.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Qualifications:
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree mandatory, MBA graduates preferred
- PA diploma or certification is a plus
